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CITY OF SOUTH BEND <br />PROJECT ENGINEER <br />Steve Menis <br />Schedule and facilitate <br />meetings for all stakeholders, <br />including progress meetings. <br />Clearly communicate through <br />meeting minutes/summaries <br />and time-critical action items. <br />Return phone calls and <br />emails the same business <br />day or within 24 hours. <br />Establish and confirm <br />expectations and goals early <br />in the planning/design process. <br />COMMUNICATION PLAN <br />7City of South Bend » Safe Routes to School » Construction Inspection <br />Existing fire hydrant at the southwest corner of <br />California and Lawndale <br />FIELD ADJUSTMENTS WITHIN <br />RIGHT-OF-WAY CONSTRAINTS <br />Challenge <br />The plans should detail the proposed construction at numerous <br />intersections throughout the project area. Based on existing locations <br />of fire hydrants, power poles, storm drains, retaining walls, etc., further <br />details for the relocation or protection of facilities may be required. <br />We’re also assuming that there is no additional right-of-way being <br />acquired for the project, requiring that all improvement remain within <br />the existing right-of-way. These constraints may necessitate field <br />changes to meet the intent of the plans to construct ADA compliant <br />facilities. <br />Approach <br />The DLZ team is experienced in the inspection of new sidewalk and <br />trail systems that retrofit existing or are built adjacent to constrained <br />elevations or permanent features. In circumstances such as these, we <br />understand that field changes are inevitable. We will work closely with <br />the contractor to verify that any needed changes meet the intent of the <br />plans and also ADA regulations. INDOT LAPORTE DISTRICT <br />Steve Hauersperger <br />COMMUNICATION WITH <br />STAKEHOLDERS <br />Challenge <br />Construction of the SRTS project will affect 2 schools and <br />numerous adjacent property owners. School officials, parents, <br />and adjacent property owners are concerned about issues such <br />as immediate access, how they will reach their home or business, <br />etc. Communicating logistical details daily and to all parties can <br />quickly become a complex effort. <br />Solution <br />DLZ knows that the City is our most important stakeholder and <br />we will coordinate with other stakeholders based on a plan that <br />is approved by the City. But our overall goal is to be your least <br />concern and work directly with the contractor and stakeholders <br />to communicate the important messages seamlessly. Steve will <br />leverage his strong communication and organizational skills to <br />work with the contractor and develop a database of affected <br />owners and communicate as required via emails, door-to-door <br />notifications and/or small group meetings.