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AGENDA REVIEW SESSION FEBRUARY 21, 2013 40
<br />- Award Bid — Ignition Park, Phase IB, Mass Grading
<br />Mr. Jitin Kain, Community Investment, stated they are requesting to award to the low bidder on
<br />this project. He noted they received a lot of bids with a wide range of prices, from $300,000.00
<br />to $700,000.00, Ms. Greene questioned because of the range in bids, are we sure we didn't miss
<br />anything in the specifications. Mr. Toy Villa, Engineering, stated they did not and in fact the
<br />engineer's estimate suggested an even wider range, from $300,000.00 to $800,000.00,
<br />- Open Air License Application — Smiley Dogs
<br />Mr. Jitin Kain, Community Investment, stated he provided a recommendation against one of the
<br />sites applied for by the owner of Smiley Dogs hot dog carts. He stated they normally occupy the
<br />corner of Jefferson Boulevard and Michigan Street at the Wells Fargo Plaza. This year, he noted,
<br />they will need to move across the street to Key Bank Plaza due to construction of the Wells
<br />Fargo Plaza. He added that he recommends against their request to place an additional cart at the
<br />corner of Washington Street and Michigan Street, noting that would make a hot dog cart on
<br />every corner in a three (3) block area. Mr. Kain stated that Downtown South Bend would like to
<br />find other types of cart vendors to add some variety to the downtown area. He noted he is afraid
<br />if the Board approves this request, it will become a yearly expectation. Mr. Kain suggested since
<br />he is only requesting this location for limited event dates, couldn't he apply for a permit just for
<br />those events. Ms. Michelle Adams, Licensing, stated the owner actually only has one cart, which
<br />he will move to the corner of Washington Street and Michigan Street occasionally from his
<br />Jefferson Boulevard and Michigan Street location. She noted he is asking for limited days and
<br />hours at that location. She stated he would not be taking up two (2) spots and the suggestion that
<br />he apply for a permit for the other location during Special Events would cause him to apply for a
<br />license each time and pay a $40.00 fee for each license. Mr. Gilot asked if the license can be
<br />non-exclusive so if another vendor desires to use the same location, that could be approved. Ms.
<br />Greene stated it's a license and they are generally non-exclusive and revocable. Ms. Roos stated
<br />it doesn't matter if you license two (2) vendors for the same location, that's just better for the
<br />City. It creates more options for the public and gives vitality to the downtown area. She noted
<br />these types of businesses get people involved and move around to where the people are. She
<br />added if another type of business requests this location, the prior license could be revoked, or the
<br />City can allow different schedules for each location. Mr. Eric Horvath, Director of Public Works,
<br />...........
<br />suggested the Board may want to consider the permanent restaurants and how this will affect
<br />their business. Ms. Greene stated this Board has no authority on controlling business operations;
<br />they just control impeding the right-of-way. She noted the Mayor or the Council would have to
<br />review the businesses via their Ordinance or Licensing laws.
<br />Professional Services Agreement — Logicalis
<br />Ms. Greene stated she would like to commend Shawn Delahanty and Keith Crain, Information
<br />Technologies, for taking her standard form of agreement and creating an online, electronic
<br />version with fill-in enabled fields. She noted once the fields are filled in, it will go to her for
<br />legal review. She thanked them for the start of many more applications to save time and create
<br />standardized forms that meet the City's legal requirements. Mr. Delahanty stated the agreement
<br />with Logicalis is to complete the final steps of conversion from Novell to Microsoft. He noted in
<br />the past Novell held 96% of the market; now that is down to only 4%. Mr. Delahanty stated they
<br />solicited six (6) vendors for quotes and included detailed questionnaires in the quotes. Of those
<br />six (6), only three (3) responded. One (1) was thrown out for lack of experience. Based on their
<br />cost and experience, Logicalis was chosen.
<br />- Award Bid — Main Street/Lafayette Boulevard Connector
<br />Mr. Inks questioned the amount of the bid award on the agenda at $4,759,536.00, noting he
<br />thought the bid was in the $3,000,000.00 range. Ms. Martin stated the agenda was incorrect and
<br />the amount of the award should read $3,739,868.46, Mr. Horvath noted the other amount was
<br />actually the engineer's estimate.
<br />- Open and Award Bid — 2013 Manhole Rehabilitation
<br />Mr. Mecham stated this bid was re -advertised after the specifications were reviewed and the
<br />experience qualifications were lowered. Mr. Eric Horvath, Director of Public Work, noted the
<br />low bidder last year didn't meet the qualifications. Ms. Greene stated the expectations were
<br />unrealistic and prevented potential bidders from qualifying.
<br />The Clerk was instructed to post the agenda and notify the media and other persons who have
<br />requested notice of the meeting agenda. No other business came before the Board. The meeting
<br />adjourned at 11:32 a.m.
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