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AGENDA REVIEW SESSION FEBRUARY 21 2013 39
<br />The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on
<br />Thursday, February 21, 2013, by Board President Gary A. Gilot, with Board Members Donald E.
<br />Inks, Kathryn E. Roos, and Michael C. Mecham present. Also present was Attorney Cheryl
<br />Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed
<br />agenda of items presented by the public and by City Staff. Board Member Mark Neal joined the
<br />meeting at 10:37 a.m.
<br />APPROVAL OF APPLICATION FOR TRANSIENT MERCHANT LICENSE RENEWAL
<br />Mr, Gilot stated that the Board is in receipt of a Transient Merchant License Renewal
<br />Application from Maple Hill Golf, 5555 Ivanrest Avenue SW, Grandville, Michigan 49418, for
<br />the Huge Golf Liquidation Sale on February 23, 2013 from 10:00 a.m. to 6:00 p.m. and February
<br />24, 2013 from 9:00 a.m. to 4:00 p.m. for the sale of golf related items at the Century Center.
<br />Favorable recommendations were received from the Building Department, Fire Department and
<br />Police Department. Upon a motion made by Mr. Gilot, seconded by Mr, Inks and carried, the
<br />renewal of the License was approved.
<br />TABLE REQUEST FOR STREET NAME CHANGE SCHAFER GEAR DRIVE TO
<br />SHOWERLUX DRIVE
<br />Mr. Gilot advised that at the previous Board of Works meeting of February 12, 2013, the Board
<br />reviewed a request from Somaschini North America, LLC, 3801 Schafer Gear Drive, South
<br />Bend, Indiana 46628, to rename Schafer Gear Drive, Showerlux Drive, due to the acquisition of
<br />the South Bend Gear, LLC from Schafer Gear Works by Somaschini North America. He
<br />explained that the Board tabled this item because they thought that Schafer Gear still was in
<br />business on this same street in a separate building, and the Board requested they give their
<br />approval first. Mr. Gilot stated there still are questions about this request and he is
<br />recommending the item be tabled once again. Therefore, upon a motion made by Mr. Gilot,
<br />seconded by Ms. Roos and carried, the street name request was tabled.
<br />Board members discussed the following item(s) from the agenda.
<br />- Amendment to Accepted Counter -Offer — Gates and Gates Realty, LLC
<br />Mr. Dave Relos, Community Investment, stated that the Redevelopment Commission entered
<br />into an agreement with Gates for right -of -way and excess land acquisition. Now that the project
<br />is under way, the Board of Works needs to acquire the land. He noted the amount of land the
<br />City will acquire is now greater by 500'. Mr. Inks stated in essence, we're taking property and
<br />they're giving property. Mr. Relos stated that is correct, noting that originally in 2007, Gates was
<br />getting 7,400 square feet of land, and now that has been reduced to 7,000 square feet. Ms.
<br />Greene asked if this was always intended for right -of -way use. Mr. Relos stated it was. Mr. Inks
<br />noted the Board of Works is acquiring the land, and the funding is from TIF.
<br />- Award Bid — Compressed Natural Gas Fueling Skid
<br />Mr. Matt Chlebowski, Central Services, stated this is the first of the natural gas fueling skids that
<br />will fuel the first four (4) natural gas trucks the City purchased. He noted this will be installed in
<br />March and the trucks will be received in April. Mr. Chlebowski stated the skid can fuel up to
<br />four (4) trucks, but is expandable. Mr. Chlebowski stated he solicited four (4) quotes but only
<br />received one (1). Mr. Gilot requested he provide the Clerk of the Board with evidence that four
<br />(4) quotes were solicited, for the record.
<br />- Maintenance Agreement — Indiana Mailing Systems
<br />Ms, Cynthia Simmons, Water Works, stated this is a renewal of their maintenance agreement
<br />they do every year, but this year with a small increase in cost. Mr. Gilot questioned if they can
<br />raise the cost, is there an escalator clause in the contract. Ms. Greene stated there is not, but after
<br />discussion with Purchasing and Finance, they have decided to proceed this year since it is such a
<br />small amount. She noted it would cost more to re -quote the service than the increase. Mr. Gilot
<br />emphasized to Ms. Simmons that just because they are allowing this one to go through, it is not a
<br />license for the same approach with other contracts.
<br />- Award Bid — Pinhook Water Treatment Plant Efficiency Improvements
<br />Mr. John Wiltrout, Water Works, stated they are requesting to award to the low bidder on this
<br />project for the Base Bid plus Unit Prices, and Alternates No. 2 and No. 4. Mr. Eric Horvath,
<br />Director of Public Works, confirmed the bid award is more than the engineer's estimate, but they
<br />concluded it was important enough to move forward. Mr. Gilot questioned the advisability of
<br />including energy efficient engines in the specifications. Mr. Wiltrout stated they are anticipating
<br />just new engines will be a substantial cost cutter. Mr. Horvath suggested Mr. Jonathon Burke,
<br />Energy Department, do a cost comparison to show payback of efficiency.
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