Opening of Proposals - Four Winds Field Renovation & Expansion Proj No. 123-046 - Hagerman

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CMc Proposal for City of South Bend — Four Winds Renovation and Expansion Project u 19 • Identify the process for negotiating a final CMc contract with the City if selected, and the estimated time it will take to develop and approve said contract. Immediately upon selection or as requested, Hagerman can submit our contract agreement for review and finalization. We typically see this process taking 30-45 days, but can work at whatever pace is needed to satisfy the project requirements. We commonly proceed with preconstruction services during this period of contract finalization to assist the project in meeting schedule milestones. • Describe how your firm handles communication during the project and what your services will included regarding community and media engagement, risk management, and technology. We see communication happen in multiple forms. First and foremost, we see ourselves as an extension of the City of South Bend. We will represent you at the project, our home office, and in the community exactly as you would expect — respectfully and confidently. We become family for the next few years, and communication is key to any successful relationship. We pride ourselves on over-communicating. It starts with the forming of an Executive Team that sets the tone for communication, expectations, and accountability. Director of Business Development Tyler Nix will represent Hagerman for this team. It is structured to have monthly meetings to provide a higher-level overview of the project’s health and status. Senior Project Manager Ben Stuby is also involved in providing more detailed updates of current events. Ben’s number one responsibility is to make sure all project participants are aware of “the plan” and update accordingly as components of the plan may shift due to project demands or constraints. Ben will utilize one-on-one communication with key participants, face-to-face meetings, Zoom meetings, phone calls, etc. In addition to our one-on-one commitment to communication, Ben’s teams have several technology tools to aid communication. Clear, concise, easily accessible information is key to any successful project. Hagerman will utilize the web-based Procore project management platform (available to all project stakeholders), providing 24/7/365 access to up-to-date project information for all interested and appropriate parties. This construction communication approach has been successful for us and our clients. This allows each project’s design team and construction team members to communicate regularly, in real-time, with all information accessible to the client. In addition to Procore, Hagerman utilizes Asta Powerproject scheduling software to develop and manage the project schedule which results in a detailed Critical Path Method (CPM) schedule tied to a master schedule integrating the project priorities of the City of South Bend and the South Bend Cubs. We also utilize Building Information Modeling (BIM) technology to enhance the communication and documentation of the project, as detailed previously. The Revit platform will be the basis for our BIM work. Hagerman uses Sage Estimating software, among other technologies, during preconstruction. The City of South Bend representatives will be engaged from the outset, providing critical project input and timely decision making for the preconstruction process to accomplish the goals described in this section. The City of South Bend representatives will see variance reports to compare past and present budgets based on the design progression. PROJECT APPROACH SEPT. 1, 2024 — APRIL 2025 • New Seating Product/F&B • Improved Pepsi Club • Private Party Deck • New Suites MAY 2025 — AUGUST 2025 • Relocated Kids Area • Relocated Splash Zone • Club Space/Kids Area SEPT. 1, 2025 — APRIL 2026 • Party Deck • Bridge Plaza • Beer Terrace/Restrooms PROPOSED OVERVIEW