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REGULAR MEETING DECEMBER 20 2012 402
<br />responsible bidder L.D. Docsa Associates, Inc., 1605 King Highway, Kalamazoo, Michigan
<br />49001, in the amount of $5,043,270.00. Mr. Klosinski stated this is a new company to
<br />Wastewater so they made phone calls to businesses that were given as references by the
<br />company. All of the feedback they received was positive regarding the performance of the
<br />company. Ms. Greene noted they are located in Michigan so they would need to confirm that
<br />they are licensed in the State of Indiana. Mr. Gilot stated they are the lowest responsive and
<br />responsible bidder, but their bid came in $43,000.00 over the Engineer's estimate. He questioned
<br />if this is an issue. Mr. Klosinski noted the Engineer's estimate was based on 90% of the budget
<br />so this is actually lower than the Engineer's estimate. Therefore, Mr. Mecham made a motion
<br />that the recommendation be accepted and the bid be awarded and the contract approved as
<br />outlined above. Mr. Inks seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 1 — ROOF RESTORATION QUOTE PACKAGE 1 — LOW
<br />SLOPED ROOF — PROJECT NO. 112 -034 CWATER WORKS CAPITAL
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Slatile Roofing and Sheet Metal Co., Inc., 1703 South Ironwood, South Bend, Indiana 46613,
<br />indicating the contract amount be increased by $5,890.00 for a modified contract sum, including
<br />this Change Order, in the amount of $34,308.00. Ms. Greene stated she spoke with the architect
<br />on this project, DLZ, and they forwarded a letter detailing the unforeseen conditions
<br />necessitating this Change Order. Ms. Greene explained that the inside of this historic building's
<br />chimney was found to be deteriorated during masonry restoration work, a condition that was not
<br />apparent until the preparation of the old chimney for restoration commenced. Upon a motion
<br />made by Mr. Inks, seconded by Mr. Mecham and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 FINAL AND PROJECT COMPLETION AFFIDAVIT
<br />— OLIVE ROAD BASIN — PROJECT NO 112 -031 (AEDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on
<br />behalf of John Boettcher Sewer & Excavating, 3305 North Home Street, Mishawaka, Indiana
<br />46545, indicating the contract amount be increased by $3,051.88 for a modified contract sum,
<br />including this Change Order, of $131,982.71. Additionally submitted was the Project
<br />Completion Affidavit indicating this new final cost of $131,982.71. Upon a motion made by Mr.
<br />Inks, seconded by Mr. Mecham and carried, Change Order No. 1 (Final) and the Project
<br />Completion Affidavit were approved.
<br />APPROVE CHANGE ORDER NO. I FINAL AND PROJECT COMPLETION AFFIDAVIT
<br />— EAST BANK SEWER SEPARATION — PHASE I1— PROJECT NO. 111 -068 2012 SEWER
<br />BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering has submitted Change Order No. 1 (Final) on
<br />behalf Selge Construction Co., Inc., 2833 South 11th Street, Niles, Michigan 49120, indicating
<br />the contract amount be decreased by $87,664.06 for a modified contract sum, including this
<br />Change Order, of $2,807,753.60. Additionally submitted was the Project Completion Affidavit
<br />indicating this new final cost of $2,807,753.60. Upon a motion made by Mr. Gilot, seconded by
<br />Mr. Inks and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were
<br />approved.
<br />APPROVE CHANGE ORDER NO. 3 FINAL AND PROJECT COMPLETION AFFIDAVIT
<br />— LASALLE SCHOOL AREA SEWER SEPARATION — PROJECT NO. 107 -042 2011
<br />SEWER BOND
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 (Final) on
<br />behalf of C &E Excavating, Inc. 53767 County Road 9 Elkhart, Indiana 46514, indicating the
<br />contract amount be increased by $66,648.18 for a modified contract sum, including this Change
<br />Order, of $1,708,346.12. Additionally submitted was the Project Completion Affidavit indicating
<br />this new final cost of $1,708,346.12. Ms. Greene stated she could not understand a memo
<br />submitted by Mr. John Engstrom detailing the reasons for the 22.50% increase. She stated it
<br />appears that Change Orders Nos. I and 2 were differing site conditions and Change Order No. 3
<br />was due to increased materials, but the memo was not clear. She requested a new memo
<br />clarifying the unforeseen conditions, be submitted to the Board. Upon a motion made by Mr.
<br />Gilot, seconded by Mr. Inks and carried, Change Order No. I (Final) and the Project Completion
<br />Affidavit were approved subject to a new Memo clarifying the breakdown of Change Order Nos.
<br />1, 2, and 3.
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