06082021 Board of Public Works Meeting

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REGULAR MEETING JUNE 8, 2021 118 ACORN LANDSCAPING LLC 3680 W. Sample St. South Bend, IN 46619 dehoath -,gmail.com; jeffritschard@yahoo.com Quotation was submitted by Mr. Jeff Ritschard Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $16,298.00 K & R TREE SERVICE LLC 1724 S. Grant St. South Bend, IN 46613 Quotation was submitted by Mr. Kevin J. Kenney treecutterkev@,yahoo.com Non -Collusion, Non -Discrimination Affidavit Form was completed. QUOTATION: $14,398.50 FUERBRINGER LANDSCAPING & DESIGN, INC. 22530 Brick Rd. South Bend, IN 46628 contactus@fuerbringerlandscaping_com Quotation was submitted by Mr. Dan Fuerbringer Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $14,935.00 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above quotations were referred to Engineering and Community Investment for review and recommendation. APPROVAL OF REQUEST TO REJECT BIDS — SOUTHEAST NEIGHBORHOOD CENTER (UNITED WAY) —PROJECT NO. 119-093 (PR-00008109) In a memorandum to the Board, Mr. Zach Hurst, Engineering, requested permission to reject all bids for the above referenced project due to the bids not meeting MWBE requirements. He also requested to re -advertise. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the request to reject all bids and readvertise was approved. Mr. Miller inquired during this time about the metrics and process used to evaluate Good Faith Efforts in deciding whether a bid has met MWBE requirements. Attorney McDaniels explained that the City's MWBE Ordinance and project plans are both used to evaluate whether requirements have been met; the plans may specifically lay out contract goals in the form of MWBE percentages, and if these goals cannot be met, Good Faith Efforts are used. She added that the project plans include examples of scenarios regarding good faith efforts. Mr. Miller raised the Bendix Arena award earlier this year and asked why no goals were set and why no good faith efforts were made, noting the ordinance was in effect when that project was bid out. Attorney McDaniels responded that any projects that were in progress before the revised ordinance and numbers were received would not have had goals set. Mr. Miller inquired about Good Faith Efforts used in the past. Attorney McDaniels offered to meet with Mr. Miller separately to answer his questions about these past items in order to continue with the present meeting business. APPROVAL OF REQUEST TO REJECT QUOTATIONS — 2021 CRACK SEALING — PROJECT NO. 121-020 (PR-00008875) In a memorandum to the Board, Mr. Finnan Cavanaugh, Engineering, requested permission to reject all bids for the above referenced project due to one (1) quote which was deemed non- responsive and one (1) quote which exceeded the funds for the project; he requested the quote proceed to the open market procurement procedure. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request was approved.