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Opening of Proposal - Coal Line Trail Phase I Proj No. 115-063 - Lawson-Fisher Assoc. P.C.
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Opening of Proposal - Coal Line Trail Phase I Proj No. 115-063 - Lawson-Fisher Assoc. P.C.
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Board of Public Works
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1/12/2021
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City of South Bend | Coal Line Trail (Phase I) from Lincoln Way West to Riverside Drive (Des. No. 1401810) in LaPorte District | Page 8LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. <br />PROJECT APPROACH <br />Communication <br />LFA’s goal is to keep City of South Bend Public Works <br />staff well-informed of project progress through Bi-Weekly <br />Progress Meetings. An example of the items to be covered <br />at the progress meeting can be seen adjacent to this <br />paragraph. However, communication is not limited to the <br />owner or the bi-weekly timeframe. LFA has found that <br />creating a Log of Resident Concerns serves to not only <br />keep a timeline of issues and concerns but also to allow <br />for timely responses, resulting in more satisfied residents <br />and businesses. Toy Villa and Kyle Silveus, City of South <br />Bend’s project contacts, will be updated regularly as to <br />the status of all construction activities. Communication <br />also includes maintaining a level of project awareness <br />with the public and appropriate entities prior to closures <br />or other construction activities which may result in <br />disturbance of the normal traffic operations in the area. <br />When appropriate, LFA’s project supervisor will reach <br />out to schools, local residents, and business owners/ <br />operators to explain pending construction events and <br />allow for ample time to alter schedules or operations <br />as the situation might dictate. This specifically will <br />be employed with the Monarch on Wilber Street and <br />both Schools <br />near the Vasser <br />and Lawndale <br />intersection. The <br />LFA inspection <br />team is committed <br />to ensuring that <br />sufficient and safe <br />access is always <br />provided. <br />Proactive Project Inspection <br />We challenge our staff to be problem solvers, to look <br />forward anticipating and identifying potential issues. <br />Individual members of LFA’s construction inspection <br />team can draw upon the collective experience of our <br />entire inspection team should issues arise that require <br />specialized attention. Our experience allows us to <br />identify issues early, enabling multiple possible solutions <br />to be explored with the most fitting being presented to <br />City staff for consideration and evaluation. This cross- <br />sharing of experience provides a proactive approach to <br />resolving construction issues resulting in savings of both <br />time and expense. <br />$$Cost Savings And <br />Containment <br />As mentioned previously, being diligent <br />regarding utility relocations will be critical <br />to the project’s success and maintaining schedule. <br />Utility delays can have a major impact on schedule <br />and budget; cost incurred as a result of delays is not <br />reimbursed by INDOT. LFA has significant experience <br />in working through utility relocation plans and schedules <br />and will apply that knowledge to successfully manage <br />the relocation of the overhead utilities. As demonstrated <br />above, this project will rely heavily on previous experience <br />in the areas of ADA requirements, utility relocation, strong <br />project management, and excellent communication <br />skills. LFA exemplifies these attributes. This approach <br />to construction inspection has often resulted in cost <br />savings to the client on the constructed project and <br />the inspection budget. Additionally, this allows City of <br />South Bend staff to engage only when critical items or <br />decisions need to be addressed. Even in this interaction <br />it is our approach to provide options for addressing <br />these issues and not just drop the problem at the feet <br />of your staff. An example of this approach resulting in a <br />successful project is the Olive Street & Sample Street <br />Overpass Project that resulted in a savings of $400,000 <br />in construction costs while utilizing approximately 85% <br />of the construction inspection fee. <br />Bi-Weekly Progress Meeting <br />Agenda <br />• Appropriate Attendees – Contractor, <br />Subcontractors, City of South Bend, INDOT, LFA, <br />Utilities, and Designer (if needed) <br />• Review of Construction Progress-to-Date <br />• Scheduled Work for Upcoming Period <br />• Overall Schedule Review <br />• Seeding, Sodding Dates, Tree Removal Dates <br />• Delays <br />• Utility Relocation Progress <br />• Signal Work Coordination <br />• Change Orders <br />• City of South Bend Concerns <br />• Material Certifications/Testing <br />• Submittals/Shop Drawings <br />• Benches, Ballards, Lighting, Shelter, etc. <br />• Failed Materials <br />• Maintenance of Traffic/Access <br />• Safety <br />• Security <br />• Public Relations (Municipal Concerns, Resident <br />Issues, Public Communication) <br />• Contractor Issues <br />• Inspection Team Issues <br />Ongoing Communication <br />• Active Utility Coordination Updates <br />• Schools, Resident and Business Concerns Log <br />• Discuss Changes to (MOT) and Notifications - <br />Provide Proper Notifications <br />• Muessel Intermediate and Holy Cross <br />• Upcoming Work/Progress to Date/Outstanding <br />Issues <br />• Erosion Control and Environmental/Permit <br />Requirements Status <br />Muessel Intermediate <br />Holy Cross School
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