10/23/12 Board of Public Works Minutes

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REGULAR MEETING OCTOBER 23, 2012 346 Affidavit indicating this new final cost of $1,766,664.00. Upon a motion made by Mr. Mecham, seconded by Mr. Neal and carried, Change Order No. 4 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO 5 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — IGNITION PARK PHASE 1 A — PROJECT NO 111 -073 (AEDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 5 (Final) on behalf of Selge Construction Company, Inc., 2833 South 11th Street, Niles, Michigan 49120, indicating the contract amount be decreased by $59,066.15 for a modified contract sum, including this Change Order, of $2,433,515.57. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $2,433,515.57. Upon a motion made by Mr. Neal, seconded by Mr. Mecham and carried, Change Order No. 5 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — FAT DADDY'S SIDEWALK REPAIR — PROJECT NO. 112 -048 SBCDA TIF Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, Indiana 46628, for the above referenced project, indicating a final cost of $16,295.00. Upon a motion made by Mr. Mecham, seconded by Mr. Neal and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF THREE PARCELS FOR MAIN STREET /LAFAYETTE BOULEVARD CONNECTOR — PROJECT NO. 110 - 058A (SSDA TIF) Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Jackson Services, 1674 N 750W, Rochester, Indiana 46975, for the above referenced project, indicating a final cost of $37,000.00. Upon a motion made by Mr. Mecham, seconded by Mr, Neal and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS, AND TITLE SHEET — PRIMARY CLARIFIER REHABILITATION AND EQUIPMENT UPGRADES — PROJECT NO. 111 -071 (WASTE WATER CAPITAL) In a memorandum to the Board, Jacob Klosinski, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Mecham, seconded by Mr. Neal and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2012 -2013 SIDEWALK SNOW REMOVAL REDEVELOPMENT COMMISSION PROPERTY MAINTENANCE) In a memorandum to the Board, Debrah Jennings, Economic Development, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Neal, seconded by Mr. Mecham and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — F -CUBED EQUIPMENT PURCHASES In a memorandum to the Board, John Engstrom, Engineering, requested permission to advertise for the receipt of bids for the above referenced equipment purchase. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Neal and carried, the above request was approved. Mr. Gilot stated he encourages Economic Development to proceed with this project but there may only be one vendor for this equipment due to the specialized nature of the equipment. He noted he would authorize the advertising but it may be found to be a special purchase. Ms. Greene stated that due to possible sole source or compatibility issues, this may need to be quoted due to the dollar amount, or it may qualify as a special purchase. APPROVE RESOLUTION NO. 61 -2012 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Mecham, seconded by Mr. Neal and carried, the following Resolution was adopted by the Board of Public Works: