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REGULAR MEETING OCTOBER 27, 2020 192
<br />AWARD BID — THREE (3), MORE OR LESS, 2020 OR NEWER FRONT WHEEL DRIVE
<br />CARGO VANS — SPEC M (PR-00003996)
<br />Mr. Jeff Hudak, Central Services, advised the Board that on October 13, 2020, bids were
<br />received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the sole responsive and responsible bidder,
<br />Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545, in the amount of $28,859 each for
<br />the Base Bid plus Alternate Nos 1, 2, and 3, for a total amount of $86,577 for three (3). Mr. Gilot
<br />questioned why hybrid or CNG vans were not requested, adding there is not even an option in
<br />the specs. He noted with the City's commitment to reduce their carbon footprint, the city should
<br />be moving to purchasing only hybrid or CNG vehicles when possible. There being nobody
<br />present to answer, he suggested the vote wait until an answer could be obtained from Mr. Hudak
<br />or the award be tabled if not urgent.
<br />Mr. Hudak responded subsequently that there is no hybrid model available in this vehicle, and
<br />the CNG has a big footprint in this small front wheel drive four -cylinder van and the ROI is not
<br />good. Mr. Gilot stated they would proceed with the award but asked that Central Services be
<br />more creative in their attempts to find hybrid or CNG options. Therefore, Ms. Maradik made a
<br />motion that the recommendation be accepted, and the bid be awarded as outlined above. Mr.
<br />Molnar seconded the motion, which carried by roll call.
<br />AWARD BID — ONE (1) OR MORE, 2020 OR NEWER, 27 CUBIC YARD SINGLE ARM
<br />SIDE LOADING REFUSE TRUCK — SPEC G (PR-00002888)
<br />Mr. Jeff Hudak, Central Services, advised the Board that on September 8, 2020, bids were
<br />received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder,
<br />Pyramid Equipment Inc., 211 South Prairie, Rolling Prairie, IN 46371, in the amount of
<br />$354,135 for the Base Bid plus Alternate Nos. 1, 2, and 3. Mr. Eric Horvath, Public Works
<br />Director, confirmed this truck is CNG powered. Therefore, Ms. Maradik made a motion that the
<br />recommendation be accepted, and the bid be awarded as outlined above. Mr. Molnar seconded
<br />the motion, which carried by roll call.
<br />AWARD QUOTATION AND APPROVE CONTRACT — MAIN & JEFFERSON SITE
<br />IMPROVEMENTS — LANDSCAPING — PROJECT NO. 119-022C (PR-00004033)
<br />Mr. Zach Hurst, Engineering, advised the Board that on October 13, 2020, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Mr.
<br />Hurst recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, Weigand Construction Co., Inc., 7808 Honeywell Dr., Fort Wayne, IN 46825, in the
<br />amount of $29,380. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted, and the quotation be awarded, and the contract approved as outlined above. Mr.
<br />Molnar seconded the motion, which carried by roll call.
<br />RESCIND AWARD AND AWARD QUOTATION — NOTRE DAME TRIANGLE ALLEY
<br />PAVING — PROJECT NO. 119-057R (PR-00004021)
<br />In a memorandum to the Board, Mr. Scott Kreeger, Engineering, requested permission to rescind
<br />the quotation award for the above referenced project to Asphalt Restoration Services, LLC, PO
<br />Box 2484, South Bend, IN 46680, in the amount of $21,250, at the request of Asphalt
<br />Restoration. He explained they requested the Board rescind the award of October 13, 2020, due
<br />to the halt of Asphalt production by the plants in September, and their inability subsequently to
<br />be able to perform. Mr. Kreeger recommended that the quote be awarded to the second lowest
<br />responsive and responsible quoter, Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN
<br />46614, in an amount, not to exceed $39,475. He noted the City agreed to extend the contract to
<br />adjust to allow for lost days in the original number of contract days. Mr. Kreeger stated Asphalt
<br />Restoration was given the same time extension offer but declined it. Therefore, Ms. Maradik
<br />made a motion that the recommendation be accepted, and the quotation award be rescinded from
<br />Asphalt Restoration, and awarded to Walsh & Kelly, Inc. as outlined above. Mr. Molnar
<br />seconded the motion, which carried by roll call.
<br />APPROVE CHANGE ORDER NOS. 2 AND 3 — CORBY, IRONWOOD ROCKNE
<br />INTERSECTION IMPROVEMENTS —PROJECT NO. 116-034 (LRSA)
<br />Mr. Gilot advised that Ms. Leslie Biek, Engineering, has submitted Change Order Nos. 2 and 3
<br />on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614.
<br />Change Order No. 2 indicates the contract amount be increased by $20,976.50 for a new contract
<br />sum, including this Change Order, in the amount of $3,156,705.50. Change Order No. 3
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