10272020 Board of Public Works Meeting

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REGULAR MEETING OCTOBER 27, 2020 191 AGENDA REVIEW MEETING The Agenda Review Session of the Board of Public Works scheduled for October 22, 2020, was cancelled. REGULAR MEETING OCTOBER 27, 2020 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, October 27, 2020, by Board President Gary A. Gilot. The meeting was streamed live to the public with Board President Gary A. Gilot and Board Members Elizabeth Maradik, Therese Dorau, Jordan Gathers, and Joseph Molnar present. Ms. Dorau confirmed the presence of those members with a roll call. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of an Asset Purchase Agreement with the St. Joseph County Regional Sewer and Water District and a Dedicated Improvements and Drainage agreement with Five Corners LLC. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the minutes of the Regular Meeting of the Board held on October 13, 2020, were approved. PUBLIC HEARING — NEW MASSAGE ESTABLISHMENT LICENSE — EASTBANK MASSAGE, LLC Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a license application for Eastbank Massage, LLC, 904 E. Jefferson Blvd. It was noted favorable recommendations were received from City staff. Ms. Diana Zebroski, Business Owner, was present to answer questions. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the license application was approved. OPENING OF QUOTATIONS AND APPROVE REQUEST TO ADVERTISE FOR BIDS ROOF RESTORATION AND REPLACEMENT AT 506 AND 510 SOUTH MAIN ST. (FORMER SALVATION ARMY BUILDING) — PROJECT NO. 119-084B (PR-00004394) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: DUDECK ROOFING AND SHEET METAL, INC. 1634 S. Franklin St. South Bend, IN 46613 stan@dudeckroofing.com Quotation was submitted by Mr. Michael Dudeck Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $363,735 MIDLAND ENGINEERING COMPANY, INC. 52369 State Road 933 North South Bend, IN 46637 zmahnesmith@midlanden ing eering com Quotation was submitted by Mr. Michael W. Frahm, CPA Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $423,300 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above quotations were referred to Engineering and Community Investment for review and recommendation. Mr. Gilot questioned the threshold of quotes, stating these appeared to be well over that legal threshold. Attorney McDaniels confirmed the legal threshold for quotes is under $150,000. Mr. Gilot suggested the Board approve a request to advertise for bids for this project in case there is some urgency to get the work done. Therefore Ms. Maradik made a motion to approve a request to advertise for the project. Mr. Molnar seconded the motion, which carried by roll call.