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REGULAR MEETING OCTOBER 13, 2020 181
<br />the amount of $13,900. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted, and the quotation be awarded, and the contract approved as outlined above. Mr.
<br />Molnar seconded the motion, which carried by roll call.
<br />AWARD QUOTATION AND APPROVE CONTRACT — SOUTH BEND POLICE
<br />DEPARTMENT FENCING GATES AT EAST AND WEST REAR OF BUILDING (PR-
<br />00003596
<br />Mr. Mark Dollinger, Police Department, advised the Board that on September 8, 2020,
<br />quotations were received and opened for the above referenced project. After reviewing those
<br />quotations, Mr. Dollinger recommended that the Board award the contract to the lowest
<br />responsive and responsible quoter, Custom Fence Company, 2265 Renm Rd., Niles, MI 49120,
<br />in the amount of $18,209. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted, and the quotation be awarded, and the contract approved as outlined above. Mr.
<br />Molnar seconded the motion, which carried by roll call.
<br />AWARD QUOTATION AND APPROVE CONTRACT — OLIVE STREET STATION ROOF
<br />REPAIRS — PROJECT NO. 120-028 (PR-00003375)
<br />Mr. Zach Hurst, Engineering, advised the Board that on August 25, 2020, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Mr.
<br />Hurst recommended that the Board award the contract to the lowest responsive and responsible
<br />quoter, Midland Engineering Company, Inc., 52369 State Road 933 North, South Bend, IN
<br />46637, in the amount of $148,200. Therefore, Ms. Maradik made a motion that the
<br />recommendation be accepted, and the quotation be awarded, and the contract approved as
<br />outlined above. Mr. Molnar seconded the motion, which carried by roll call.
<br />AWARD QUOTATION AND APPROVE CONTRACT — LIBERTY TOWER EXTERIOR
<br />RENOVATIONS PHASE II — PROJECT NO. 120-047 (PR-00003718)
<br />Mr. Kyle Silveus, Engineering, advised the Board that on September 22, 2020, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Mr.
<br />Silveus recommended that the Board award the contract to the lowest responsive and responsible
<br />quoter, Slatile Roofing and Sheet Metal Co., Inc., 1703 S. Ironwood Dr., South Bend, IN 46613,
<br />in the amount of $118,218, for the Base Quote plus Alternate No. 1. Therefore, Ms. Maradik
<br />made a motion that the recommendation be accepted, and the quotation be awarded, and the
<br />contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call.
<br />AWARD QUOTATION AND APPROVE CONTRACT — NOTRE DAME TRIANGLE
<br />ALLEY PAVING —PROJECT NO. 119-057R (PR-00004121)
<br />Mr. Scott Kreeger, Engineering, advised the Board that on September 22, 2020, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Mr.
<br />Kreeger recommended that the Board award the contract to the lowest responsive and
<br />responsible quoter, Asphalt Restoration Services, LLC, PO Box 2484, South Bend, IN 46680, in
<br />the amount of $21,250. Mr. Kreeger noted that Rieth-Riley Construction Co., Inc. provided unit
<br />pricing totaling $9,285.50 for materials and type of work different from the detailed
<br />specifications and not equivalent to the desired work and not acceptable. Therefore, Ms. Maradik
<br />made a motion that the recommendation be accepted, and the quotation be awarded, and the
<br />contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call.
<br />APPROVE REQUEST TO REJECT QUOTATION — CHARLES MARTIN PARKING LOT —
<br />PROJECT NO. 120-051 (PR-00003785)
<br />In a memorandum to the Board, Mr. Zach Hurst, Engineering, requested permission to reject the
<br />sole quotation for the above referenced project due to exceeding the budget. Therefore, upon a
<br />motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the rejection of
<br />the quotation was approved.
<br />APPROVE CHANGE ORDER NO. 3 — FIRE STATION NOS. 3 & 6 RENOVATIONS —
<br />PROJECT NO. 118-047 (PO-0000208)
<br />Mr. Gilot advised that Ms. Alicia Czarnecki, Engineering, has submitted Change Order No. 3 on
<br />behalf of Gibson -Lewis, LLC, 1001 W. 1 Ph. St., Mishawaka, IN 46544, indicating the contract
<br />amount be increased by $38,246, and one -hundred and eighteen (118) days, for a new contract
<br />sum, including this Change Order, in the amount of $993,306, and a new completion date of June
<br />28, 2020. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll
<br />call, the Change Order was approved.
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