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PROJECT IMPLEMENTATION <br />CITY OF SOUTH BEND: PINHOOK WTP IMPROVEMENTS PROJECT GUARANTEED SAVINGS CONTRACT <br />COMMUNICATIONS DURING <br />REYNOLDS PLANNING PROCESS <br />CONSTRUCTION <br />Once construction begins, the Reynolds team will <br />schedule and conduct regular Progress Meetings with <br />city representatives, American Structurepoint staff and <br />any subcontractors to update project status and <br />coordinate all unresolved construction issues. We will <br />prepare and distribute an agenda, updated CPM <br />schedule, and updated document register at least two <br />days before the meeting which will identify critical <br />issues to be discussed. All participants can add items, <br />as necessary. The agenda will also include a review of <br />action items from the previous meeting, and tasks <br />requiring action from this meeting. <br />Construction team meetings will be held weekly, typically late in the week to discuss work to be accomplished during <br />the next week. The Construction Manager will produce and distribute minutes of all construction meetings including a <br />list of attendees, and a summary of discussion topics, issues raised, and recommendations for issue resolution. <br />We will also provide weekly project status report which will include: a summary of the tasks completed from the previous <br />week, work proposed to be completed in the next two weeks, an outstanding issues log, a material management log, <br />safety compliance, jobsite photos, and a summary of recent weather conditions. <br />Below we have provided a sample of one of our Weekly Project Status Reports. <br />Page | 38 <br /> <br />