04142020 Board of Public Works Meeting

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REGULAR MEETING APRIL 14, 2020 82 APPROVE PROJECT COMPLETION AFFIDAVIT — TECHNOLOGY RESOURCE CENTER — LOW VOLTAGE INSTALLATION SERVICES — PROJECT NO. 118-090 (BUILDING REPAIR & MAINTENANCE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Brite Electric, Inc., PO Box 1100, Granger IN, 46530, for the above referenced project, indicating a final cost of $38,750. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — BENDIX THEATER ESPORTS ARENA — PROJECT NO. 119-106C (HOTEL MOTEL FUND In a memorandum to the Board, Ms. Rebecca Plantz, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2020 CURB & SIDEWALK —PROJECT NO. 120-001 (MVH) In a memorandum to the Board, Ms. Alicia Czarnecki, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request to advertise was approved. ADOPT RESOLUTION NO. 12-2020 — A RESOLUTION TEMPORARILY SUSPENDING BOARD OF PUBLIC WORKS CLAIMS REVIEW MEETINGS AND PREAPPROVING CLAIMS PAYMENTS BY CITY CONTROLLER Upon a motion made by Ms. Maradik, seconded by Ms. Molnar and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.12-2020 A RESOLUTION TEMPORARILY SUSPENDING BOARD OF PUBLIC WORKS CLAIMS REVIEW MEETINGS AND PREAPPROVING CLAIMS PAYMENTS BY CITY CONTROLLER WHEREAS, in response to the COVID-19 pandemic, national, state and local government leaders and regulatory authorities have issued executive orders and directives for the continuation of essential government services and operations, and the temporary suspension of non -essential government services and operations; and WHEREAS, the City of South Bend Common Council adopted Ordinance No. 9883-08, effective November 26, 2008, authorizing the City's Board of Public Works (the "Board"), upon request from the City Controller, to make claims payments in advance of Board allowance notwithstanding Indiana Code §5-11-10;and WHEREAS, the Indiana Board of Accounts issued State Examiner Directive 2020-1, on March 19, 2020, stating it will not take audit exception to local government units and boards that adjust their normal procedures for approval of claims during the COVID-19 public health crisis; and NOW, THEREFORE, BE IT RESOLVED by the City of South Board of Public Works as follows: 1. The Board of Public Works Claims Review Meetings are temporarily suspended until the lifting of the COVID-19 government operation restrictions. 2. While the COVID-19 government operation restrictions are in effect, the Board preapproves the City Controller's payment of claims for goods and services. 3. The City Controller's Office will provide the Board with a list of claims paid under this Resolution for ratification at each Board meeting occurring while the COVID-19 government operation restrictions are in place. 4. This Resolution is automatically rescinded upon the lifting of the COVID-19 government operation restrictions.