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REGULAR MEETING SEPTEMBER 25, 2012 306
<br />PIPEVISION PRODUCTS INC.
<br />PO Box 1546/320 Raccuglia Drive
<br />LaSalle, Illinois 61301
<br />Quotation was submitted by Mr. Marshall Martyn
<br />QUOTATION:
<br />Total Amount of Quote (Base Bid Plus Contingency) $68,205.00
<br />C -1 Removal of Protruding Tap EA $500.00
<br />C -2 Reconnect Service by Excavation EA $40,000.00
<br />C -3 Connect and Seal Service by Lining EA $20,000.00
<br />Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the above Quotations
<br />were referred to Engineering for review and recommendation. After reviewing those quotations,
<br />Mr. Patrick Henthorn, Engineering, recommended that the Board award the contract to the
<br />lowest responsive and responsible bidder, Insituform Technologies USA, LLC, in the amount of
<br />$56,036.80. Mr. Henthorn noted that this amount differs from the amount Insituform
<br />Technologies USA, LLC, put on their Bid/Proposal form due to mathematical errors on
<br />Isituform's part. He added the error does not affect the bid order. Therefore, Mr, Mecham made a
<br />motion that the recommendation be accepted and the quotation be awarded as outlined above.
<br />Ms. Roos seconded the motion, which carried. Ms. Greene noted that both companies are out-of-
<br />state companies and it would need to be confirmed that they are registered with the state of
<br />Indiana.
<br />AWARD BID — TWO (2), MORE OR LESS CUSTOM TOP MOUNT PUMPERS 2012 FIRE
<br />DEPT. CAPITAL LEASE
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on September 11, 2012, bids were
<br />received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Towers Fire Apparatus/Rosenbauer South Dakota, 502 South Richland, Freeburg, Illinois 6224,
<br />in the amount of $840,782.00, which is a total for two (2) at $419,782.00 each with option No. 3
<br />at $665.00 each. It was noted the low bid from First Out Fire Equipment was rejected due to not
<br />meeting the specification. Therefore, Ms. Roos made a motion that the recommendation be
<br />accepted and the bid be awarded subject to funding. Mr. Mecham seconded the motion, which
<br />carried. Fire Chief Steve Cox noted the Fire Department wouldn't take delivery for nine (9) to
<br />ten (10) months.
<br />BID AWARD AND CONTRACT CORRECTION APPROVAL -- 3.5 MILLION GALLON
<br />IRELAND ROAD RESERVOIR EXTERIOR PAINTING — PROJECT NO. 112 -036
<br />Mr. John Wiltrout, Water Works, advised the Board that on August 14, 2012, the bid was
<br />awarded for the above referenced project to L.C. Painting Co., Inc., 3525 Barbara Drive, Sterling
<br />Heights, Michigan 48310. Since the award, it was brought to his attention that their bid had a
<br />mathematical error, which would increase their bid to $173,500.00. Mr. Wiltrout stated in his
<br />memo that the error does not affect the bid order and recommended the Board approve the bid
<br />award correction in the amount of $173,500.00 and reissue the contract for the project.
<br />Therefore, Ms. Roos made a motion that the bid award and contract corrections be approved as
<br />outlined above. Mr. Mecham seconded the motion, which carried.
<br />RATIFY AWARD OF Q UOTATION — EMERGENCY SEWER REPAIR — 4600 MIAMI
<br />STREET -- PROJECT NO. 112 -039 (SEWERS)
<br />Mr. Patrick Henthom, Engineering, advised the Board that on September 18, 2012, quotations
<br />were received and opened for the above referenced project. After reviewing those quotations,
<br />Mr. Henthorn recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Insituform Technologies USA, LLC, 251 East Ohio Street, Suite 500,
<br />Indianapolis, Indiana 46204, in the amount of $14,010.00. Therefore, Ms. Roos made a motion
<br />that the recommendation be accepted and the quotation award be ratified as outlined above. Mr.
<br />Mecham seconded the motion, which carried.
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