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Lynn Patrick: Right, well on the right hand column are pretty much ad -hoc committees but if you look on the left hand we've got Historic Districts, Standards and Maintenance, FaVade Easements, Landmarks, Budget and Finance, Legal and Executive... Mary Jane Chase: Yeah, but if you meet, say, twice a year and then you try to do this every month, what do you talk about? Todd Zeiger: I think we just....I appreciate your efforts trying to get the committees to meet but I think that we should just continue to put the reminders in front of the chairs and let us call the meetings as necessary. I just think if you meet before the meeting, you just end up discussing what you're going to discuss at this meeting and you're just going to roll everybody into the next room and have the same meeting again. I see it at City Council all the time. It's really kind of a waste. Lynn Patrick: Well good, I'm glad. That's why I wanted to put this out for discussion. Todd Zeiger: We can go back in the back room and have a meeting of all the committees and then come out here and report to the public, I just see it as a duplicate... Lynn Patrick: I don't want to do that. Todd Zeiger: You just need to keep reminding us chairs to get our butts together and have a meeting and now that we have fellow committee members we can now have a meeting. Lynn Patrick: That's what I want. I don't want to set something up that's not going to work. I've been thinking about this as I talk about it. But I do think that having us all meet about the advisory committee, I think that's very important. If that's what comes out of this, that's what I wanted, that's the important thing. Todd Zeiger: The sub committees need to have at least an organizational get together with their members if there's no other business to report back to the commission if that's the case. I would resist putting together a standing meeting right now and instead report as needed. Linda Riley: Could you possibly advertise when the committees will meet during the year, and then if anybody from the community is interested in being involved and hearing what they had to say to call the office andfind out when they're meeting? Then that would be a publication for the whole year then we could go ahead and meet. Shawn Peterson: The way it has to be is that you can set up a regular meeting date and do that once a year as far as a regular meeting time. And then, you'd have to hold to that then basically cancel them all and you can do that and you've basically met your requirement. I think it could be solution here if you decide to move the meeting up to 7:00 or 6:00 or whatever, you could always publish that there's a meeting and if there's nothing to do, the meeting could be cancelled due to nothing to do that way its always there as a blocked out time frame where you could meet. And then say if you had something like a particularly difficult certificate of appropriateness that was referred to committee, that committee then in a sense could meet at the same time as this meeting and do like they do in Council which is go to the committee of the whole. You just go to the first committee, they do their vote, and then the next meeting the committee makes its recommendation formalized- there's two routes you can do with itj think either one is acceptable. Mary Jane Chase: The question that I have is if you look at these committees if you publicize them and people don't understand what they are perhaps let's take Landmarks and people don't understand what is a landmark, you don't know what landmarks are you can have people coming and asking questions, and that could take hours. And off the wall questions, you know, about buildings and the committee is not prepared to get into a lot of detail. Maybe Landmarks is working on a specific landmark, but to say that it's a public meeting for the public to attend and to throw all of these questions... Shawn Peterson: You'll have that, no matter when they meet its going to be a public meeting. It doesn't mean you have to allow the public to speak. So ... they can be there, and have the opportunity to see you meet and whatever else, and then they'll leave. They'll say 7 want to speak' and you'll say 'You're out of order'. Just be sure that the agenda does not provide a privilege of the floor. Mary Jane Chase: Would you advertise that as a non - comment meeting because... Shawn Peterson: No, just a normal meeting. 10