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meet before the Commission, you'd talk about what you might like to do over the next month and <br />then ... I'm not sure how that's workable. <br />Lynn Patrick: I wanted to put forth another suggestion because that's a good point Todd. <br />Another opportunity would be the consideration of moving our meeting's earlier. People have <br />talked about this many times. (Gasp) <br />Todd Zeiger: Sorry, it was a small gasp. God forbid we get home before 10.00 <br />Lynn Patrick. Moving our meetings earlier and then having the committee meetings after that. <br />They could address whatever was brought up at the meeting. I'd be open to that as well. <br />Martha Choitz: That sometimes works very well, we used to do that. In my case, the Standards <br />and Maintenance that I'm chairman of, really don't need to meet unless there's a need for it. . <br />Lynn Patrick: That's true. <br />Martha Choitz: And they're the same people that know that they have to go out and look at the <br />house or whatever they're doing. So, I don't know... we certainly need to know to get together at <br />least once every half year, twice a year whether we're doing anything active or not. Because we <br />get so we don't know one another. And we've got to at least know that we can still count on those <br />people to do that work when the time comes and someone says that this is going to Standards and <br />Maintenance, we've got to know that we've still got a committee. There are practical things <br />about it that way. If we delay it too long and we kind of let it go, they may have other obligations <br />and can no longerfill that role, and we would never know. I wouldn't you know, not really. <br />Shawn Peterson: I would say this for the purpose of efficiency, when you have a certificate of <br />appropriateness that's referred to a committee you may want to readjust this time slot you may <br />want to adjust to allow for a short meeting before as well as meetings after because you may meet <br />after and say here are the issues that we need to look at, and we want to take action before your <br />formal recommendation and take quick action before so you can address it before the meeting. <br />Otherwise you're kind of caught, you know, in the same dilemma if you refer.... <br />Martha Choitz: Well, ordinarily the staff is with us... and they already know whatever the let's <br />say the Standards and Maintenance committee have thought is probably the way we should be r <br />trying to help these people find what they need. And so, before anything happens, Catherine <br />knows what we've thought and can talk to them just giving them suggestions, we're not trying to <br />ram anything down anybody's throat. But in other committees, don't require that kind of quick <br />answers from... but they aren't that quick but she has them all ready so that she can talk to them <br />and that she knows that we thought that there were somethings that we needed to find out further, <br />or we didn't, or whatever the case might be. That way, we don't have to do anything at the last <br />minute, Catherine has already done it on the phone or in person with them. It comes back to her, <br />and I think that is the way that has worked pretty well. I don't know if you think that it has or not. <br />Todd Zeiger: I'm unclear... what are you looking for from us tonight? Do you want a <br />recommendation on all this stuff right now? <br />Lynn Patrick: I would like a recommendation on if we should... what your feelings are about <br />having our meetings either before or after our regular meetings, and I've already talked about <br />the advisory committee and having several meetings about that to be duly advertised if necessary. <br />To have the full committee serve on that so that I don't have to worry about the quorum thing, <br />and more importantly so I can get input from everybody about a series of meetings. The second <br />part was about having our committees meet in a format that is more conducive to getting actual <br />work done, and a format for taking care of things that are better dealt with in a context outside of <br />a meeting. <br />Todd Zeiger: If you say that all of the committees are going to meet an hour before the regular <br />commission meeting, how do we duplicate ourselves? <br />Lynn Patrick: That's my other question, because the way that we have it set up right now, we <br />really can't. <br />Todd Zeiger: That's what I'm asking. <br />Lynn Patrick: Should we think about reformatting our committees? Yes. <br />Mary Jane Chase: Question. The only time that committees need to get together is when there is <br />something to take care of. For instance the Nominating committee is once a year, for luncheon <br />or whatever .... a lot of these things are just as needed. <br />2 <br />