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Mary Jane Chase: And when we get our final list, I think that an invitation from the office or from yourself would be most appropriate. Lynn Patrick: I think that would be very appropriate. Mary Jane Chase: It should be a formal invitation. Lynn Patrick. Although I don't think that it would be bad to make a phone call and see if they re interested before we do a formal invite. That's kind of paving the way before the formal invitation, I think that would be appropriate to determine if there's a level of interest- some people are going to tell you right off, my dad's sick can't do anything right now or whatever. That's how I'd like to conduct.... Shawn Peterson: Remember, you can't appoint then until you have approved as much at a public meeting. Lynn Patrick: We don't have any conversations without bringing you in on it, Shawn. (laughter) Shawn Peterson: That is what I wanted to here. Lynn Patrick: I haven't even talked to her in probably like two weeks. Yeah. Ok, that's good. Amy, was what just transpired clear enough for your notes? Amy Herdman: Yes, ma'am. Lynn Patrick: Ok, because I'll be looking at those notes to make sure what I said... Amy Herdman: You can listen to them as well. Lynn Patrick, I'm not sure that I want to go there. Also regarding advisory committees no not advisory committes, our standing committees... I spoke with Linda Riley a few moments before the meeting and I would like to appoint her to serve in the capacity of Diane on the three committees that she served on, to serve out Diane's term of office. Because as it stands right now, on the Budget and Finance Committee we have Tim and Diane. I'd like that to be Tim and Linda Riley, and currently on the Landmarks committee we have Todd Zeiger, chair, and Diane. I'd like Linda to fill that spot so we'd at least have two people on the committee. And lastly, fagade easements, um, we have Joann Sporleder, chair, John Oxian and Diane. I'd like to add Linda to that as well. Also regarding our committees I asked about people having a meeting, and we haven't been putting enough into the committees lately but also I think that its important that we keep these going because these will be the basis for the advisory committees of the future. I've suggested this before, and we've kind of been lax about this, but I'd like to bring it forth to people again, even if its on the phone in which case we could advertise a date in time, oh which we couldn't do over the phone, we'd have to meet at the office, ok..a brief meeting at the office. I'd like these committees to just meet even if its briefly, because they haven't met in awhile. Shawn Peterson: I would suggest that if you set a particular time then you could notice those meetings and cancel them if you do not need them. Lynn Patrick: Yes Shawn Peterson: If you set regular committee meetings you need only provide the notice once a year, unless the times or locations change. Lynn Patrick: mm -hmm.. I'd like to move in that kind of direction because I think that we're not meeting regularly enough. And again, I want to prepare the ground so when we have our advisory committee we create a structure in which they can bring their ideas and accomplishments and assignments to us before the meeting. Mary Jane Chase: Maybe like a half hour before this meeting.... Lynn Patrick: Mmm -hmm Linda Riley: I have a question for Shawn. If it's a working meeting, why does that have to be open to the public? Shawn Peterson: The Open Door Law provides that even meetings in which you only deliberate or discuss an item must be duly noticed and open to the public. Todd Zeiger: Can I offer an observation about an issue if we met just before this meeting there really isn't any time to do anything. Meeting as a committee directly before this really means that nothing is going to really happen til the next month. 1 would just offer that as an observation, if we're trying to get things moved through the Commission the committee would need to have their meeting say two weeks before the Commission meeting or something like that. Otherwise, if you