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In specifying the reasons, it is not sufficient merely to parrot the standards or criteria listed in the ordinance. Reasons why the project is /is not incongruous must be spelled out. If discussion of the application indicates that it should be conditionally approved, the following phrase should be added to the above motion: Provided, however, that the findings are made and the application is granted subject to the following conditions: (specifv conditions) The second notion, immediately following upon the first, is to approve (or deny) the - application Based upon the preceding findings of fact, I move that the Historic Commission grant /deny a certificate of appropriateness to (state applicant) for the proposed (state application, file no. or location) If the application is to be approved /denied conditionally, the following phrase should be added: subject, however, to the conditions specified in the findings of fact made previously. or subject to the following conditions ' GENERAL HINTS The Chair must state the question before the body after a motion has been - seconded: It is moved and seconded that the following motion be adopted (state the motion before the body). - - - - ---- a - - - - - -- - -- - - - - - - -- -- The Chair should __ always -- make -it clear to - the app lic nt - - that the e of -- a C:O. - does not constitute an immediate go- ahead, and that the work must await the issuance of proper written authorizations from the building or " - inspection - - department: - - - A member of the body should request the floor to make a motion. Motion must be seconded before it can be stated by the Chair for consideration. A vote on a motion should be taken by individual pole, with each member expressing reasons for vote in favor or against. A court decision will look'at the issue of wheather the Body followed its own published rules of procedure rather than Robert's Rules of Order. r