PSA - Assist with Procurement of a Code Enforcement System - Government Finance Officers Association

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Government Finance Officers Association the City's evaluation team will be able to use to evaluate proposals, take notes, and score responses. GFOA's methodology is based on a series of elevations that "promote" proposals to the next level of evaluation. Through defined steps, vendors will be evaluated and scored according to pre -defined criteria, with the top vendors moving on to compete at the next step. GFOA's standard evaluation process includes four steps, shown below • Written proposal analysis • Software demonstration and implementation presentations • Discovery Deliverables: 7) Proposal Analysis Notes / Scorecard 8) Demo Scripts 9) Proposal Clarification Letters "`1I"asIII itract II l l ii One of the most valuable services that GFOA provides its clients is the negotiation of software contract and implementation service agreements. Too often, governments are pitted against software vendors that have negotiated contracts many times before. Understandably, software vendors and their implementation partners want to maximize profit and minimize risk. GFOA has developed a unique contracting methodology, using our membership network, to benchmark prices and terms. We propose to use this methodology — which also ensures that GFOA's best practices are included in the contract — for this engagement. GFOA will be involved with developing a software license contract, software maintenance agreement, hosting agreement, software -as -a -service agreement, implementation services agreement or any other required to procure the chosen vendor's proposed solution. In addition, GFOA will take the lead in developing the statement of work, a critical document. The statement of work outlines responsibility for the implementation, and it is the primary reason GFOA consultants provide such a high level of detailed analysis throughout the procurement. GFOA will ensure that the City's statement of work is defined to a fine level of detail in order to prevent any unnecessary issues or misunderstandings during implementation. Deliverables: 10) Finalize Contract and SOW Page 7