PSA - Assist with Procurement of a Code Enforcement System - Government Finance Officers Association

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Government Finance Officers Association '�,�I`f`;Ldlll ft'"",I`fl"' GFOA will provide all completed maps, analysis, documentation, and process design recommendations deliverables. Deliverable 4 will include current state process maps and analysis. If the City had maps developed prior to GFOA's engagement, GFOA will include existing maps in the deliverable and link analysis to the City's map. If new maps are developed, GFOA will provide both the map and analysis. For Deliverable 5, GFOA will create all future state process maps and requirements. Using this documentation and for each step in the business process, we will determine both the system requirements and implementation requirements, and document them using a Microsoft Excel template that will be included in the eventual request for proposals (RFP). Deliverables: 4) Process Maps and Analysis (identifying opportunities for improvement) 5) Future Process Documentation and Requirements In parallel with Task 2, GFOA will work with the City to prepare an overall procurement strategy designed to accomplish the organization's requirements and business goals, and mitigate risks during the project. The procurement strategy will define the scope of the RFP and the strategic choices for how the RFP is written, and identify a specific plan for moving forward into the procurement process. In this phase, GFOA will also develop a detailed RFP document. GFOA's RFP format is designed to remove disparity between proposals and to provide as much of an apples -to -apples comparison as possible. In addition, GFOA develops all RFPs with the end goal in mind — a contract that mitigates risk and leads to a successful project. Deliverables: 6) RFP Document For this part of the project, GFOA will provide proposal analysis, coaching, overall guidance, and planning assistance. Included in this will be a template "scorecard" that Page 6