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6. NEW BUSINESS (Cont'd negotiated bid of $38,841.00, subject to Commission Legal Counsel and Common Council approval, as per his memorandum dated February 4, 1976. The Chair asked Mr. Crighton to respond to this item. Mr. Crighton advised we only had one bidder -- Slatile Roofing & Sheet Metal, Inc., for Contract Set 1, Bureau of Housing, HAO Referral Program, even though the contract was properly advertised and copies of the invitation for bids were mailed out to contractors according to stan- dard procedures. - This relates to the HAO elderly and handicapped referral program we have in force under Community Development. We contacted Mr. Butler, and rather than rejecting the bid and going through the re- advertising procedure, we thought we could do a negotiated bid on this and reduce some of the prices that we felt were high. We have followed Mr. Butler's adviee on this and it is now up to the Commissioners whether they want to accept the negotiated bid or not. The Chair asked how many potential bidders were contacted, and Mr. Crighton advised he believed all 53 bidders that we have on our contractors list were contacted and that Slatile Roofing & Sheet Metal was the only contractor who submitted ,a bonafide bid. Four (4) contractors picked up bid documents but only the one (1) submitted a bid. Whether they felt it was outside their bonding limitations, or they didn't have enough manpower to cover the work, they did not state. These houses also are all over the city, so there is a lot of travel time involved with the con- tractor, and it is more costly in that respect also. Mr. Kevin J. Butler, Commission Legal Counsel, advised that basi- cally the staff thought that it would not be to any avail to re- bid this work and it was felt that they could negotiate certain items within the bid down to reasonable levels or levels they thought they could live with, and it is permitted by law- -the Commission has the right to reject any and all bids. Once the Commission has taken that action, they are in position to negoti- ate for an amount lesser than the lowest bid received. The bids received from Slatile Roofing are shown and the negotiated bid amount: - 10 - Negotiated Bid Contract No. Address Bid Received 01 1246 South Bend Ave. $2,115.00 $ 2,165.00 02 150 N. Birdsell St. 11900.00 .2,130.00 03 229 N. Huey Street 2,565.00 2,450.00 04 1317 W. Indiana Ave. 3,090.00 3,360.00 05 1532 Durham Street 2,756.00 2,906.00 06 1803 E. Calvert St. 2,725.00 2,890.00 07 502 Sherman Ave. 3,966.00 4,016.00 08 1043 Portage Ave. 1,235.00 1,350.00 09 421 S. Wellington St. 3,063.00 3,178.00 10 444 S. Wellington St. 170.00 400.00 - 10 -