Professional Services Agreement - Implement PLL CityWorks Module for Business Licensing - Woolpert

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• The activities discussed in this section will begin once a Written Notice -to -Proceed is received from the Client • Kick-off meeting will be held during the same week as the following on -site tasks as determined by Woolpert and Client Project Managers: o Task 1.1: Pre -Planning Discovery Workshops o Task 1.2: Install and Configure Cityworks PLL in Client Development Environment Client Responsibilities • Client Project Manager will schedule meeting space and supporting technology peripherals suitable for the kick-off meeting • Client Project Manager will be responsible for coordinating and supplying kick-off meeting agenda feedback to Woolpert Project Manager • Client Project Manager will coordinate and schedule meeting attendees Task PM.3: Project Schedule Coordination Project schedule coordination and management will be performed using Microsoft Project software. Project �" o schedules and tasks will be monitored and adjusted as needed, depending upon the Client's priorities and ability , make its staff and facilities available at the appropriate times throughout the project. An updated project schedule delineating resources, scheduled tasks, and completed tasks will be maintained and available to all Woolpert and N Client project participants. Figure 3 - Microsoft Project Gantt Chart Woolpert Deliverables Woolpert Project Manager will monitor and maintain the MS Project schedule on an on -going basis Woolpert Project Manager will report schedule status to the Client Project Manager during bi-weekly project meetings Assumptions • The activities discussed in this section will begin once a Written Notice -to -Proceed is received from the Client Client Responsibilities • Client Project Manager will review project schedule and provide feedback to Woolpert Project Manager on an on -going basis Task PMA Client Status Meetings Woolpert will facilitate a regular occurring status meeting. Woolpert's project manager will lead regularly scheduled project status meetings with the Client's project manager and designees for the purpose of reviewing project issues including: 1) activities, action items, and deliverables completed to date; 2) activities, action items, and deliverables in process or scheduled; 3) technical or contractual issues that require corrective action. Woolpert meeting participants will include Woolpert's project manager and ad hoc team members, as required. Client meeting participants will be included as deemed necessary by the Client's project manager, or as requested by Woolpert's project manager. SOUTH BEND, IN - BUSINESS LICENSING, PLL IMPLEMENTATION SERVICES I SCOPE OF WORK 10