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REGULAR MEETING
<br />SEPTEMBER 10, 2019 269
<br />APPROVAL OF REQUEST TO REJECT BIDS — ONE (1) OR MORE, 2019 OR NEWER,
<br />TRUCK MOUNTED STREET SWEEPER — SPEC P
<br />In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to reject
<br />all bids for the above referenced equipment due to all bids being found non -responsive to the bid
<br />specs. Mr. Gilot stated Board Attorney McDaniels provided a detailed memo outlining the non-
<br />responsive items of each bidder. Therefore, upon a motion made by Ms. Maradik, seconded by
<br />Ms. O'Sullivan and carried, the above request was approved.
<br />AWARD QUOTATION — 2019 TREE PLANTING — PROJECT NO. 119-013 (MVH)
<br />Ms. Alicia Czarnecki, Engineering, advised the Board that on August 27, 2019, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Czarnecki recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Douglas Landscape, Inc., 23590 Ardmore Trail, South Bend, IN 46628, in
<br />the amount of $12,320. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion,
<br />which carried.
<br />AWARD QUOTATION — CLEVELAND WELL FIELD REFURBISHMENTS - WELL
<br />CLEANING — PROJECT NO. 118-021 C (RWDA TIF)
<br />Ms. Becca Plantz, Engineering, advised the Board that on August 27, 2019, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Plantz recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, Peerless Midwest, Inc., 55860 Russell Industrial Parkway, Mishawaka, IN 46545, in the
<br />amount of $49,000. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion,
<br />which carried.
<br />AWARD QUOTATION — JACKSON ROAD SANITARY SEWER EXTENSION — PROJECT
<br />NO. 119-072 (SEWER CONTRACTUAL)
<br />Ms. Charlotte Brach, Engineering, advised the Board that on August 13, 2019, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Brach recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, HRP Construction, Inc., 5777 Cleveland Road, PO Box 266, South Bend, IN 46624, in
<br />the amount of $115,820. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion,
<br />which carried.
<br />APPROVAL OF REQUEST TO REJECT QUOTATIONS — EAST BANK TRAIL STORM
<br />REPAIRS —PROJECT NO. 118-306
<br />In a memorandum to the Board, Mr. Scott Kreeger, Engineering, requested permission to reject
<br />all quotations for the above referenced project due to exceeding the quote limit and project
<br />budget. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and
<br />carried, the above request was approved.
<br />APPROVAL OF REQUEST TO REJECT QUOTATIONS — PALAIS ROYALE INTERIOR
<br />PAINTING —PROJECT NO. 119-055
<br />In a memorandum to the Board, Ms. Becca Plantz, Engineering, requested permission to reject
<br />all quotations for the above referenced project due to exceeding the project budget. Therefore,
<br />upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request
<br />was approved.
<br />APPROVE CHANGE ORDER NO. 1 — GEMINI AT WASHINGTON - COLFAX
<br />APARTMENT IMPROVEMENTS — PROJECT NO. 118-080A (WWDA TIF)
<br />Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on
<br />behalf of Dudeck Roofing and Sheet Metal, 1634 S. Franklin Street, South Bend, IN 46613,
<br />indicating the contract amount be increased by $4,475 for a new contract sum, including this
<br />Change Order, in the amount of $133,295. Upon a motion made by Ms. Maradik, seconded by
<br />Ms. O'Sullivan and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 2 — VENUES, PARKS, AND ARTS RESTROOM
<br />REMODELING — PROJECT NO. 118-043R (PARKS BOND D
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