07182019 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION JULY 18, 2019 202 this could possibly create less responders being needed at the scene and Sergeant Rohrscheib agreed. - Customer Service Platform Update, Maintenance & Licensing Agreement — Selectron Technologies, Inc. Ms. Kim Thompson, Utilities, stated this agreement is for the update to a new platform in coordination with Enquesta which will allow more self -serve options to residents such as checking balances, making payments, setting up extensions for payment, and receiving text notifications. She said the development will start soon but should all be complete to take effect in April of 2020. - Contract — Kirby -Risk Mr. Brent Hussung, Utilities, stated this contract is just for the continuation to maintain software and maintenance for the newest versions of SCADA. He said Rockwell is the vendor, but Kirby - Risk is the developer. Mr. Gilot asked if this was a sole source, and Mr. Hussung said it was. - Change Order No. 2 — WWTP Headworks Influent Gates Improvements Project No. 117- 026 — HRP Construction, Inc. Mr. Jacob Klosinski, Utilities, stated the increase in price is regarding additional work for the installation of gates, however, they benefitted changing from cast iron gates to stainless steel, almost a $350,000 savings in a previous change order. Mr. Gilot questioned why the increase in almost two -hundred (200) days was needed. Mr. Klosinski said seeding and restoration was not feasible in the later months of the year, so they had to increase project time for work to be completed during the spring. Mr. Klosinski said this project will close out under budget even with all changes. - Professional Services Agreement — Arcadis U.S., Inc. Mr. Klosinski stated this is for the next wave of WWTP improvements for secondary treatment in all five (5) clarifiers. He said disinfection will also be touched with this agreement, higher dose to accomplish and keep kill time under 15 minutes. Mr. Klosinski also stated said they will be testing this with higher flows coming through as well. Ms. Dorau questioned if he had an amount for this agreement yet, in which Mr. Klosinski stated he did, and it was $793,770 which includes design and construction administrative services. - Resolution No. 24-2019 — A Resolution of the City of South Bend, IN Board of Public Works Approving the Transfer of Personal Property to City of South Bend, IN from St. Joseph County Airport Ms. Cara Grabowski, Public Works, stated this resolution is just to transfer ownership of a metal sculpture from the airport to the City because we are launching a pilot to put artwork in the roundabouts downtown. Ms. Dorau asked if relocation of the sculpture was included in the resolution and Ms. Grabowski said no, that will come in an agreement later on. - Equipment Donation Agreement — Neutron Holdings, Inc. dba Lime Ms. Grabowski stated this is for the donation of one -hundred (100) bikes from Lime. She said the City/DCI is putting together a program to train the youth at the Charles Black Center to dismantle the bike, take off the lock where the GPS is, and reassemble. Ms. Dorau questioned who Lime will train. Ms. Grabowski said Lime will train the City staff and the City will train the youth. - Opening and Award of Quotes — Light Up South Bend -LED Luminaires — Project No. 119-005A Ms. Alicia Czarnecki, Engineering, stated this quote opening and award is just for materials only to convert the cobra head lighting on Western Ave. to LEDs. She said City Traffic & Lighting will be doing the work to install. Ms. Dorau and Ms. Czarnecki stated this is energy saving which will also reduce maintenance costs. Mr. Gilot questioned if the color frequency will be correct to match the other lights, and Ms. Czarnecki said yes, it will be at 3,000 which is also good on the human and nature scale. - Open Market Contract — Selge Construction Co., Inc. Ms. Czarnecki stated there was an attempt for quotes for temporary traffic calming materials and installation prior to this, but no responses were received. She said she reached out to seven (7) contractors for open market quotes and only two (2) were received, one was over budget. Ms. Czarnecki stated this is for temporary rubber curbing and three (3) temporary speed bumps. Ms. Maradik questioned where these will be placed. Ms. Czarnecki said on Riverside Dr. and near Madison Stem Academy. Ms. Czarnecki said the City Streets Dept. will be on -site when Selge installs these so they can learn how to do it in the future and the intent is to have these materials that can be removed and reinstalled for a future traffic calming tool kit that will be temporary at a location, but permanent in inventory. - Change Order No. 1 — 2019 Small Drainage -Lathrop — Project No. 119-019A — Selge Construction Co., Inc.