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AGENDA REVIEW SESSION JULY 18, 2019 201 The Agenda Review Session of the Board of Public Works was convened at 10:32 a.m. on July 18, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau and Genevieve Miller present. Board member Laura O'Sullivan was not present. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, was not present. Liz Horvath, Acting Clerk, presented the Board with a proposed agenda of items presented by the public and by City Staff. OPENING OF QUOTATIONS — TECHNOLOGY RESOURCE CENTER -LOW VOLTAGE INSTALLATION —PROJECT NO. 118-090 (IT PROFESSIONAL SERVICES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: PEMBERTON-DAVIS ELECTRIC 916 E. McKinley Avenue Mishawaka, IN 46514 Quotation was submitted by John Ferro Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $36,304.00 BRITE ELECTRIC, INC. PO Box 1190 Granger, IN 46530 Quotation was submitted by Steve Zornig Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $35,900.00 Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the above quotations were referred to Engineering for review and recommendation. AWARD QUOTATION — EAST RACE BOAT LAUNCH SLOPE REPAIRS — PROJECT NO. 118-305B (STREETS AND ALLEY Mr. Scott Kreeger, Engineering, advised the Board that on June 25, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Kreeger recommended that the Board award the contract to the lowest responsive and responsible bidder, Selge Construction Co., Inc., 2833 S. llth Street, Niles, MI 49120, in the amount of $49,204. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Miller seconded the motion, which carried. Board members discussed the following item(s) from the agenda. - Master Agreement — GH Armor Systems, Inc. Assistant Fire Chief, Andy Myer, Fire Department, stated this agreement is the first step to be able to purchase body armor through NASPO for firefighters at forty-two percent (42%) off. Mr. Michael Schmidt, Purchasing, said this is for more than just the firefighters, but also first responders/EMS. Mr. Schmidt said our fire department will be the first one in the state starting the process for body armor. Mr. Gilot questioned how this will be worn. Mr. Myer said it will be worn over their protective gear. - Software Maintenance Agreement — Application Data Systems, Inc. Mr. Mark Dollinger, Police Department, stated this is just to formalize the agreement so there is a contract in place to continue their records management system. Mr. Gilot asked if the amount is level throughout the four (4) years, and Mr. Dollinger said yes. Mr. Gilot asked if this has been coordinated with IT who will support the software, and Mr. Dollinger said yes and that it is budgeted through their allocation. - QPA Special Purchase — Seiler Mr. Dollinger stated they received a grant through Justice Assistance which is allowing them to purchase these scanners. He stated the scanner will allow the department to reduce the number of people who will have to investigate a scene and will provide 3D images to enhance and make abilities more efficient. Sergeant Rohrscheib from the Police Department stated Seiler is the distributor for Trimble and are the sole distributor for this scanner. He said they have come to the department to do demonstrations and this will be great for them to have. Ms. Miller commented