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AGENDA REVIEW SESSION JULY 18.2019 203 Ms. Maradik and Mr. Gilot questioned the increase over 20%. No one was present at the meeting to discuss. Per written memo from Ms. Sue Ellen Doudrick, Engineering, read by Mr. Gilot, the, increase was due to unforeseen circumstances in which the manhole was not easily located which took additional work. - Change Order No. 2 — Historic Leeper Park Improvements — Project No. 118-OIA — Ancon Construction Ms. Maradik questioned what this change order was for. Mr. Kyle Silveus, Engineering, stated it was for replacement of a pipe that had collapsed and to also change some benches in the park from backless, to backed benches. Mr. Gilot questioned if there were any plans to do a sewer replacement so there isn't a zipper effect with the collapsing. Mr. Silveus said in the next phase, they are hoping to do a complete sewer replacement but right now do not have the permitting. Special Event — Back to School Rally — Murray Miller Ms. McDaniels stated there was a written request for a hearing from Murray Miller regarding his event taking place on August 10, 2019. She said the Board and herself need more detail from the special events committee, but she believes this has to do with the closure of Orange St. which is the same issue as prior years. Ms. McDaniels advised the Board that under the ordinance, Mr. Miller has the right to a hearing with the Board and scheduling needs to happen as soon as possible. Ms. Maradik requested to review the application as well as the minutes from the Special Events Committee meeting discussing this event. Once all information is received for the Board to review, a time will be set for Mr. Miller. - Alley Vacation — Amiee Frantom - North/South Alley between N. Meade St. and Eclipse Place running North of Westmoor St. to East/West Alley Mr. Gilot read the Engineering Department's recommendation that the applicant shall take responsibility for eliminating the alley approach by hiring a private contractor bonded with the City to tear out the approach, replace the curb, and establish a tree lawn in accordance with the City construction standards and specs. Engineering's recommendation stated this would leave no doubt the alley is vacated with the approach removed and that a defined curb line improves street drainage. Mr. Gilot agreed with this recommendation and stated the Board is in favor of the vacation subject to Engineering's request. - Alley Vacation — Danny Camarillo - First East/West Alley South of Western Ave. running East of Warren St. Mr. Gilot stated the board is in receipt of unfavorable recommendations from all City departments it was circulated to. He said the vacation does not meet the criteria of Indiana Code. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:29 a.m. BOARD OF PUBLIC WORKS Gary A. President Elizabeth A. Maradik, Member Therese J. orau, Member ZIGie'eve E. M' ` mber Laura L. O'Sullivan, Member ATTEST: Inda M. Martin, Clerk