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(`I CITY OF SOUTH BEND OFFICE OF THE CLERK
<br /> do things that are great for our community and our City. And lastly, we'd like to work with you,
<br /> and we've talked preliminarily with Karen, and I assume we'll have the opportunity to talk with
<br /> other Council Members to try and make sure that the City vacation policies square with what is in
<br /> our ordinance, and to the extent there are opportunities to clean those up and make sure that they
<br /> make sense. We want to try and do that the remainder of this year as well. Not on the list
<br /> (referencing the presentation),but we will be doing the EEO-Four(4),which I neglected to include.
<br /> It's an every other year requirement, and we will be completing that this fall as well.
<br /> Mr. Parker stated,You've made it all the way to the end, and I will be very,very quick. First(Pt),
<br /> let me say on behalf of myself, thank you to all the department heads, I really appreciate it. And
<br /> thank you, especially, to Council for giving us this opportunity. I just can tell there's a lot of great
<br /> stuff going on. We're very proud of it, but really, you guys should be very proud of it because
<br /> nothing happens without your support. So, thank you as well for everything that you guys do. In
<br /> terms of Admin and Finance, very quickly, the one(1)thing I do want to highlight here is that, as
<br /> Denise mentioned, we're in the process of implementing our new ERP software, which is called
<br /> DFO, Dynamics for Finance and Operations. The project is on time for an April 1st, 2020 go live.
<br /> Again,I want to thank you guys for your support in that project.We recently came for an additional
<br /> appropriation request for this. This will revolutionize the way our processes work from a financial
<br /> perspective, everything from AP, purchasing, accounts receivable, and cash management.
<br /> Everything that we do,we're re-evaluating and trying to make it as efficient as possible. So,I really
<br /> appreciate Council's support of that project. We did compile our comprehensive annual financial
<br /> report for the 2018 fiscal year. We received an unmodified audit opinion, which is the best audit
<br /> opinion we can receive. So, I want to clarify that. And not very many cities in Indiana do put
<br /> together a CAPR. I think there was only about nine(9)in 2017 that did, and we're one(1) of them,
<br /> and we have for many years. So, I do want to highlight that.
<br /> He continued,Then obviously,why we're all here is to basically start the 2020 budget process,and
<br /> that is why we'll spend quite a bit of time on that over the next six (6)months, essentially. From a
<br /> Central Services perspective, lots of things going on over there. Thirty(36) new police cars were
<br /> outfitted this year. We migrated all our public safety radios into a new radio management system.
<br /> We put two (2) additional CNG trucks into service over at Solid Waste. And then just in terms of
<br /> a preview for the next slide (referencing the presentation), we have selected a fleet management
<br /> software, which will help us not only better manage our fleet across the City, and what vehicles
<br /> we should be replacing on an annual basis, but also better manage the maintenance, and
<br /> preventative maintenance especially, of those vehicles as they need to come in and get serviced.
<br /> As we go forward into the last part of 2019 here, on the Administration and Finance side, a big
<br /> focus of ours will obviously be the budget over the next several months and working with the
<br /> Personnel and Finance Committee to present the budget, address concerns, priorities of the
<br /> Council, as well as of residents. We are continuing to focus on process and policy redesign within
<br /> the DFO project, and again,revolutionizing the way that our financial processes work in the City.
<br /> And then we are really starting to look at our financial reporting and ensure that our financial
<br /> information is both accessible and transparent to residents and to Council and provides a lot of
<br /> good information. That is something we really want to focus on.
<br /> He went on, On the Central Services side, the theme here is software implementations. We're
<br /> implementing, like I mentioned, that new fleet software, as well as looking at procuring a facility
<br /> management software. And again, the idea behind the facility management software is similar to
<br /> the fleet software, in that it will allow us to better manage the preventative maintenance of our
<br /> EXCELLENCE I ACCOUNTABILITY I INNOVATION INCLUSION I EMPOWERMENT
<br /> 455 County-City Building 1 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221'1574.235.91731 TTD574.235.5567;www.southbendin.gov
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