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n CITY OF SOUTH BEND 1 OFFICE OF THE CLERK
<br /> the first (1st) department to fully have CityWorks implemented will be Code Enforcement, and
<br /> that's an asset management platform for the City, an enterprise solution that will help us collect
<br /> data on everything from potholes to vacant lots to fire hydrants. Second (2nd) to last, we would
<br /> love to expand free Wi-fi. We've identified expansions on Lincolnway, possibly also on
<br /> Mishawaka Avenue and Miami. And then, of course, as we always do, we want to continue core
<br /> support programming for services and infrastructure, keeping the networks up, keeping them
<br /> secure, and also continue our Business Analytics office hours, which are for technology
<br /> troubleshooting and training, SBA Academy, the internal training program here at the City, and
<br /> SB staff, the performance management program.
<br /> Councilmember Jake Teshka left the meeting at 6:39 p.m.
<br /> Kyra Clark, Director of Human Resources for the City of South Bend with offices located on the
<br /> 12th floor of the County-City Building, stated, I will be fast, and there's only one (1) after me. So
<br /> far this year,there have been four hundred(400)new hires with the City of South Bend. There are
<br /> three hundred and thirty (330) that were part-time seasonal, and seventy (70) that are full-time.
<br /> The three hundred and thirty(330), as you can imagine, are a lot of people mowing lawns, a lot of
<br /> lifeguards, a lot our seasonal folks that help us during the summers in particular. All of those four
<br /> hundred (400) new hires and all of our existing employees, with very few exceptions, have gone
<br /> through the City's new harassment training program. That was something that was initiated in
<br /> partnership with Council last summer. So, we've gotten good feedback, and frankly, I think a lot
<br /> of people have been well-educated through that program. We will continue doing that into the
<br /> • future. That is an annual training that everyone will take. One (1) of the most significant impacts,
<br /> especially with those new hires,is electronic new hire paperwork. So,if you were a new employee
<br /> previously,you had to find a place to park outside of the County-City Building, come upstairs, get
<br /> your packet, fill out all your information, sometimes having to come up to the 12th floor a couple
<br /> of times. So, this really prevents that from having to happen. You get a call from your supervisor
<br /> congratulating you on the job. You get an email. On that email, even on your phone, you're able
<br /> to fill out new hire paperwork, and that also gives you directions about being able to take drug
<br /> tests and having to go for new hire orientation. So, it's a much more efficient process.
<br /> She continued, A project we have been continuing to work on with Admin and Finance and IT's
<br /> support is the new human resources information system, which is Kronos. What we have been
<br /> doing for the last ten(10)months is entering all four hundred(400)of those new hires into two(2)
<br /> different systems. We think that will end here very shortly, and we're really excited about the
<br /> prospects of the efficiencies that will be created by it. So, that should be happening on September
<br /> 14th actually.
<br /> We continue to have our employee recognition program. This year so far, there have been eleven
<br /> (11)employee awards issued,and one(1)team recognition award.A few more are coming shortly.
<br /> Our goals for the remainder of this year include evaluating our benefits structure. We currently
<br /> offer a PPO and an HRA. We'd like to explore transitioning the HRA to an HSA. That allows
<br /> employees to be able to keep that money with them, and it helps encourage employees to make
<br /> wise healthcare dollar spending decisions. Even if they transition away from the City,they're able
<br /> to keep those dollars and be able to spend those on other healthcare costs in the future. I had
<br /> mentioned previously, we are moving towards a go live for the Kronos HRIS so that the go live is
<br /> September 14th with the first (1st) paycheck being issued out of Kronos on October 4th. Dan, I
<br /> apologize. I didn't mean to steal your thunder. We do hope to hold additional volunteer
<br /> opportunities for the new volunteer time off policy that allows employees paid time to be able to
<br /> EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT
<br /> 455 County-City Building!227 W.Jefferson Bvld'South Bend,Indiana 46601 p 574.235.922111574.235.91731 I I D574 235.5567 we w.southbendin.gov
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