07-17-19 Personnel and Finance - Laserfiche WebLink

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CITY OF SOUTH BEND I OFFICE OF THE CLERK facilities so that we'll know when roofs need to be replaced,we'll know when HVAC systems need to be replaced. And those kinds of things won't be a surprise from a budgetary perspective. We're looking at CAD drawings for City facilities so that we're aware of what types of needs each facility has. And then looking at integrating the all software with our new DFO system that will go live in 2020.The last two(2)items on there are more related to policies and procedures.We want to make sure that we have an emergency outage plan not only for City-wide radio communications, but also for just overall City functions in terms of how we develop an emergency outage plan from an HR perspective, as well as specifically Finance and Central Services. And then finally, we did put together an idle reduction policy for City usage of vehicles that we will adopt City-wide hopefully in the latter part of this year, which will be a cost saving measure to ensure that we're making the best use of fuel efficiency that we can. Again, thank you guys so much for sticking through this. Committee Chair White stated,Thank you,too. I'm going to see if any Council Members have any comments as we move forward. If not, I will ask that you would submit your questions to the Clerk's Office. We'll make sure that they get to the most appropriate departments, and that holds true for the public as well. If anyone has any questions, please submit those to the Clerk's Office. We will make sure that the most appropriate department would get those questions,and they would be posted on our website. We'd like to thank all the department heads for spending this time with us.We've made a conscious decision to have this meeting prior to the budget kickoff because when you come before the Council in terms of your 2020 budget, what we're asking is that you give a brief overview. But most importantly, to go directly to the budget numbers in terms of what is the total budget for 2019,and what is the total budget that you're requesting for 2020.And we're asking that you show the differences. Highlight the changes and justification, and what would be the impact if requests are not approved. Then secondly, show the number of current positions, I'll put this in writing,and any new request positions.Justify any new or decreases in positions.And again, we're preparing for the 2020 Fiscal Curb. Discuss and justify any positions with salaries greater than two percent(2%), and likewise,discuss and justify any positions with increases less than two percent(2%) She continued, Again, we wanted to make sure that when we start the 2020 budget hearings, that a lot of the information that you shared, which is wonderful, and I'm going to ask the Council Members who are still with us, with me to give you a round of applause.You've done an excellent job, and we're very appreciative of you taking the time to really come and give us this update as well. What I'd like for you to do in terms of your 2019 budget presentations, if you have experienced any difficulties meeting any of your goals, please share those as well. So, on behalf of the Personnel and Finance Committee as well as the South Bend Common Council and the Clerk's Office, we thank you so much, and we're off to a great start. Thank you. With no further business, the Committee Chair White adjourned the Personnel and Finance Committee meeting at 6:49 p.m. Respectfully Submitted, Karen White, Committee Chair EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building!227 W.Jefferson Bvld South Bend,Indiana 46601;p 574.235.9221:(574.235.9173TTD574.235.5567,www.southbendin.gov 24