04042019 Agenda Review Session - Laserfiche WebLink

Home Browse Search

AGENDA REVIEW SESSION APRIL 4, 2019 78 1 1 Mr. Dan O'Connor, Innovation and Technology, informed the Board that Mr. Casiano, a former City employee, moved on last week, but fortunately is still local. He stated he was in the middle of some projects and they are asking for his assistance in the implementation of the projects. - Request to Advertise for Vehicles Mr. Jeff Hudak, Central Services, explained the Utility Work Machine being advertised is capable of using multiple parts at once such as a snow thrower, snow blade, and broom. He noted it will be used exclusively at Howard Park and can cover the whole park. He stated the eight (8) passenger van is for use for the Fire Department Public Education, noting the old one is beyond it's life cycle. - Service Agreement — Public Safety Medical Assistant Fire Chief Todd Skwarcan stated this is a renewal of an agreement done every year and it allows the Fire Department to compare physical fitness with other department around the county. He noted South Bend is doing really well in comparison. Mr. Skwarcan stated Public Safety Medical does thousands of physicals a year so it's a good way to compare. - Proposal — Hastings Air Energy Control Mr. Skwarcan stated Fire Station No. 5 is the last location to update on exhaust systems. He noted the fire trucks need a direct capture system and this is a proprietary fitting that connects to the tail pipes. - Software Agreement — Target Solutions Mr. Skwarcan stated this software relieves the trainers from repetitive training by allowing the hosting of the training. He added it also helps to allow logging of firefighter training hours. - Business Associate Agreement — TriZetto Provider Solution, LLC Mr. Skwarcan stated this software allows the Fire Department to move from a paper to electronic billing system management. Mr. Gilot noted the amount stated on the agenda indicates additional services options at additional per item cost. He recommended they do an estimate of how much more this will add to the cost and determine if it is truly a cost saving. Mr. Skwarcan noted the cost on the agenda is actually going to be increasing and will need to be updated. Attorney Fanello informed the Board that the agreement requires changes to the contract to be made via a link to a website. She stated the City should not agree to that and asked that they remove that requirement from the contract, adding we need a contract terms and conditions in writing from them. - Award Quotation — Howard Park Ice Skates and Sharpener Ms. Maradik questioned Mr. Patrick Sherman, VPA, which division the award was for, noting there were two (2) discussed. Mr. Sherman stated it is only Item 1; Item 2 was sharpening and Riedell Skate Company doesn't have the sharpening ability and didn't bid on it so that isn't included in the award. - Award Proposal — 2019 Lawn Maintenance Mr. Sherman stated this proposal is to the only bidder, Greater Impact Lawn Care, a local business. He stated they have good safety standards but the City wants them to update their safety equipment still. He noted they would like to see more diversity in their workforce also. Mr. Gilot asked if they measure any outcome on their mentorship program. Mr. Sherman stated they don't but they did a video of their program last year. Mr. Gilot suggested it would be good to get some data feedback. Ms..Dorau asked if Venues, Parks, and Arts anticipates a need for a second mentorship program. Mr. Sherman stated no and they are actually looking at way to add to this program. - Request to Advertise for Proposals — VPA Signage and Wayfinding Mr. Sherman stated this wayfinding and signage is primarily for Howard Park but may be used for other park locations. - Resolution No. 14-2019 — Approving a Tax -Exempt Lease Purchase Agreement Mr. Sherman stated they are leasing all of their golf carts for Elbel and Erskine Golf Courses so they don't have to incur the costs of maintenance. - Proposal — M.E. Simpson Mr. Scott Horvath, Water Works, stated this testing and repair of large meters in the system covers 75% of the water consumption so they need to make sure they are working. Mr. Gilot asked how many meters this is for. Mr. Horvath stated it is one -hundred, sixty (160) meters. He noted they are really sensitive and even a little piece of sediment in the water can get in there and cause an error in the reading. - Proposal — American Leak Detection Mr. Horvath stated this leak detection for the water lines is done every other year. He noted this company was $18,500 cheaper than ME Simpson, who has done it in the past. Mr. Horvath noted it is difficult to find anyone around this area that does this type of work, noting most companies are located on the east or west coast and have travel costs to cover. - Trade Agreement — Smith and Wesson Corp.