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AGENDA REVIEW SESSION APRIL 4, 2019 77 The Agenda Review Session, of the Board of Public Works was convened at 10:34 a.m. on April 4, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, and Therese Dorau present. Board Members Genevieve Miller and Laura O'Sullivan were absent. Also present was Attorney Catherine Fanello. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Mr. Gilot stated he had a request to move the approval of Item 13.A. Indemnification Agreement with The Tire Rack, Inc. up to today's meeting. OPENING OF QUOTATIONS — 2019 SMALL DRAINAGE - LATHROP — PROJECT NO 119-019A (STORM SEWER FUND Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: HRP CONSTRUCTION INC. 5777 Cleveland Road, P.O Box 266 South Bend, IN 46624 Quotation was submitted by Matthew D. Cain Non-Collusion,.Non-Discrimination Affidavit Form was completed QUOTATION: $49,770.00 * Note: If work can be completed by May 171h DEDUCT $4,500.00 off item #10 Mobilization/Demobilization G.E MARSHALL, INC. 1351 Joliet Road Valparaiso, IN 46385 Quotation was submitted by Frank A. Marshall Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $29,495.00 SELGE CONSTRUCTION CO., INC. 2833 S. 11t' Street Niles, MI 49120 Quotation was submitted by Vicki A. Priest Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $24,765.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Engineering for review and recommendation. APPROVAL OF INDEMNIFICATION AGREEMENT — THE TIRE RACK Mr. Gilot stated that the Board is in receipt of a no cost Indemnification Agreement between the City of South Bend and The Tire Rack, 7101 Vorden Parkway, South Bend, IN to allow the Police Department use of Tire Rack's test track for emergency vehicle operations testing. Division Chief Tim Lancaster stated this is a renewal of the same agreement they do every year and due to scheduling, they are requesting to have it approved today rather than Tuesday. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the agreement was approved. Board members discussed the following item(s) from the agenda. - Request to Advertise for Qualifications — Contractors for Lead Hazard Reduction Grant Mr. Neil Mihalich, Community Investment, stated the City is looking to create a qualified bidders list for the state grant. He noted there are approximately one -hundred, forty (140) homes on the lead reduction list and rather than bringing each to the Board separately, the thought is to set up list of pre -qualified contractors that are only for the State grant. Mr. Gilot questioned if expected line items were created to get unit prices for each type of work. Mr. Mihalich confirmed they have established a list of each type of work. Mr. Gilot questioned how it will work; is this a rotation list. Mr. Mihalich stated they are still trying to get specifics on how they want to do it but it will probably be a rotating list. - Professional Services Agreement — Rene Casiano E, 1