04042019 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION APRIL 4, 2019 79 Division Chief Tim Lancaster stated this no cost trade with Smith and Wesson is for an even trade of two -hundred, fifty (250) handguns. He explained they've improved the grips, added sizing adaptors, and a trigger mechanism. He noted the plan was to replace the guns next year at a cost, so this saves $25,000 to $30,000. When questioned how they can do this at no cost, Chief Lancaster stated Glock handguns came out with a Generation 5 handgun they are aggressively trying to sell and Smith and Wesson is trying to keep their old customers. He noted the old ones being traded in are shipped to a licensed federal firearms dealer who is responsible for the sale of the guns as a third party. Attorney Fanello reviewed the document and noted there is no indemnification clause, and that should be added. The Board discussed who the indemnification should be with, noting the guns are being shipped to an associate of Smith and Wesson. Attorney Fanello confirmed the indemnification should come from Smith and Wesson since that is who the contract is with. - Alley Vacation - First Half East/West Alley South of West Indiana Ave. from South Michigan Street to North/South Alley Mr. Chris Warter, applicant, stated his client, Delta 1 Properties, owns JJFish and want along with the property on both sides of the alleyway, and wants to tear down the vacant buildings and get the alley vacated between the properties to develop a small strip mall. Mr. Gilot noted Area Plan Commission says it violates two (2) of the four (4) of the criteria to meet for approval of a vacation. He read through engineering comments and stated they don't have any objections but suggest the property owners adjacent to the vacated alley obtain a permit to close off the alley approach with new curbing and restore the approach to a tree lawn. They recommended this to be done during site construction if this is to be future development. Ms. Maradik questioned what they are proposing to build there. Mr. Warter stated they want to build a small strip mall behind JJ's. Mr. Gilot asked if they have zoning approval. Mr. Waiter stated no they want to get this done first. Mr. Gilot summarized Area plan Commission thought it violates statute. He stated the Board would review this and make a determination on Tuesday. - Statement of Work - Aquitas Solutions, Inc. Mr. Ken Smith, Wastewater, stated this database downloads, SQL server assistance, BIRT reporting and mass downloading is for a hosted environment to move off the server environment at Wastewater. He stated they also help us to come up with new solutions to government requirements that evolve. He noted the contract renews every year unless notice is given by either party thirty (30) or sixty (60) days in advance. Mr. Gilot asked what BIRT is. Mr. Smith stated it's IBM's report writer system. He noted you have to know their code to use it. - Professional Services Agreement — Force 5 Media, Inc. Ms. Cara Grabowski, Public Works, stated this agreement is for trash truck graphic design and branding. She noted the only branding currently is on the front doors and it's not consistent. She stated this will allow more of a messaging opportunity. - Request to Advertise - Commerce Center Architectural Precast Concrete Panels Ms. Kara Boyles, City Engineer, explained this is for materials only, when questioned about the project by the Board. - Award Bid — Technology Resource Center Ms. Boyles stated she believed the award on this project needed to be subject to funding due to exceeding the budget. She stated she would confirm. - Award Proposals — INDOT School Zone Flashing Beacon Assemblies and Bendix Drive: Lathrop to Indiana Toll Road Mr. Boyles questioned the necessity of the award and the approval both on the agenda. She noted with INDOT RFP's done in the past, the City only received and opened the proposals, INDOT made the award. She suggested these two (2) items might be removed from the agenda. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Dorau and carried, the meeting adjourned at 11:59 a.m. BOARD ,( OF PUB W S A;t�1 G� , Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Dor�,Mfember