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REGULAR MEETING
<br />JULY 10, 2012 225
<br />GURLEY LEEP COLLISION EXPRESS - SOUTHSIDE
<br />320 East Ireland Road
<br />South Bend, Indiana 46614
<br />Bid was signed by: Mr. Dave Arch
<br />Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility
<br />Verification, Non - Discrimination Commitment for Contractors and Certification of Use
<br />of United States Steel Products or Foundry Products was Submitted
<br />FLOYD'S BODY SLOP, INC.
<br />3105 West Sample Street
<br />South Bend, Indiana 46619
<br />Bid was signed by: Mr. Floyd Eddy
<br />Contractor's Non - Collusion Affidavit, Non- Debarment Affidavit, Employment Eligibility
<br />Verification, Non - Discrimination Commitment for Contractors and Certification of Use
<br />of United States Steel Products or Foundry Products was Submitted
<br />Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were
<br />referred to Central Services and Purchasing for review and recommendation.
<br />AWARD BID AND APPROVE CONTRACT — PREVENTATIVE MAINTENANCE ON 31
<br />GENERATORS FOR WATER WORDS, FIRE DEPARTMENT AND WASTE WATER
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<br />(WATER WORKS, FIRE DEPARTMENT, WASTE WATER) .,._
<br />Mr. Matt Chlebowski, Central Services, advised the Board that on June 26, 2012, bids were
<br />received and opened for the above referenced service. After reviewing those bids, Mr.
<br />Chlebowski recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder Buckeye Power Sales Company, Inc., 1229 Indy Place, Indianapolis, Indiana
<br />46214, in the amount of $30,050.00. Therefore, Mr. Inks made a motion that the
<br />recommendation be accepted and the bid be awarded and the Contract approved as outlined
<br />above. Ms. Roos seconded the motion, which carried.
<br />_AWARD BID AND APPROVE CONTRACT — FOUR (4)..- „MORE OR LESS, 2011 OR
<br />NEWER TRAILER MOUNTED LEAF VACS (RELEAF CAPITAL LEASE)
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on August 22, 2011, bids were
<br />received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Best Equipment Company, 5550 Poindexter Drive, Indianapolis, Indiana 46235, in the amount of
<br />$117,312.00 ($29,328.00 Each). Included with his letter to the Board was a letter from Best
<br />Equipment Company stating they would honor their bid price submitted on August 22, 2011 for
<br />the purchase and delivery of the leaf loaders. Therefore, Mr. Inks made a motion that the
<br />recommendation be accepted and the bid be awarded and the Contract approved as outlined
<br />above. Ms. Roos seconded the motion, which carried.
<br />CORRECT BID AWARD AND APPROVE CORRECTED CONTRACT — OLIVE ROAD
<br />BASIN IMPROVEMENTS —PROJECT NO 112 -031 (AEDA TIFF
<br />Mr. John Engstrom, Engineering, advised the Board that on June 12, 2012, the bid was awarded
<br />for the above referenced project to John Boettcher Sewer and Excavating, 3305 North Home
<br />Street, Mishawaka, Indiana, 46545 in the amount of $128,890.29. After reviewing those bids,
<br />Mr. Engstrom noted an error was found in the calculation in their bid on Item No. 14, increasing
<br />the line item by $40.54 and bringing the total award to $128,930.83, which does not affect the
<br />order of the low bid. Mr. Engstrom requested the Board amend the award to reflect the increase
<br />of $40.54. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid
<br />award be amended as outlined above. Ms. Roos seconded the motion, which carried.
<br />AWARD QUOTATION — GOODSON COURT SEWER EXTENSION — PROJECT NO. 112-
<br />035 SEWER INSURANCE REPAIR
<br />Mr. Patrick Henthorn, Engineering, advised the Board that on June 26, 2012, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Mr.
<br />Henthorn recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Youngs Excavating, Inc., PO Box 2766, South Bend, Indiana 46680, in the
<br />amount of $52,165.85, for the base bid only. Therefore, Mr. Inks made a motion that the
<br />recommendation be accepted and the quotation be awarded as outlined above. Ms. Roos
<br />seconded the motion, which carried. Mr. Gilot explained that this project is being done to correct
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