07/10/12 Board of Public Works Minutes

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AGENDA REVIEW SESSION Michael C. Mecham, President REGULAR MEETING JULY 5, 2012 224 `c Oda Martin, C erk JULY 10, 2012 The regular meeting of the Board of Public Works was convened at 9:35 a.m, on Tuesday, July 10, 2012, by Board President Gary A. Gilot, with Board Members Donald E. Inks, Kathryn E. Roos, Michael C. Mecham and Mark W. Neal present. Also present was Board Attorney Cheryl Greene. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of two (2) Special Purchases for traffic light materials, two (2) Traffic Control Devices, and a Professional Services Agreement. Ms. Greene stated the Council approved a Lease Agreement for the Human Rights Commission at their meeting the previous night, and that should be added for the Board's approval. Mr. Gilot requested she add that to the agenda posted in the hall. He also noted a correction to the agenda for the approval of the minutes of the Agenda Review Session to June 20, not June 21, 2012. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the minutes of the Agenda Review Session on June 20, 2012, the Regular Meeting on June 26, 2012 and the Claims Review on July 3, 2012, were approved. OPENING AND AWARD OF BID — SALE OF CITY -OWNED PROPERTY — 304 EAST INDIANA AVENUE O. 18- 7033 -12751 This was the date set for receiving and opening of sealed bids for the above referenced property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. One bid was received and opened and publicly read: .JUAN PADILLA .� 1314 West Dubail Street Bid was signed by: Mr. Juan Padilla BID: $660.00 Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the award of the above bid was approved. Ms. Roos thanked Mr. Padilla for taking care of the property and asked how long he had been maintaining it. Mr. Padilla stated he has been caring for the property for three (3) years. Ms. Roos stated it is great to see people taking care of vacant property adjacent to their homes and she is glad it's now going to belong to him. Mr. Gilot stated the Common Council would like a report on the process of the sale of City - owned property. Ms. Greene explained that the property is offered for sale to the adjacent property owners at the request of one of the owners. Community and Economic Development determines the value and sets a recommended minimum bid amount. She noted the entire process is regulated through statute. OPENING OF BIDS — PRE- UALIFICATION FOR BODY SHOP REPAIR SERVICE DEPARTMENT OPERATING BUDGETS This was the date set for receiving and opening of sealed bids for the above referenced bid. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Ms. Greene stated all bids meet the legal requirements but it is difficult to read amounts into the record because of the way the pre- qualification request was written. Therefore, the following bids were opened and the names of the bidders publicly read: GURLEY LEEP COLLISION EXPRESS - MISHAWAKA 5302 Grape Road Mishawka, Indian 46545 Bid was signed by: Mr. Dennis Ault Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted