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10628-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way
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10628-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way
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12/13/2018 9:55:24 AM
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City Council - City Clerk
City Council - Document Type
Ordinances
City Counci - Date
12/10/2018
Ord-Res Number
10628-18
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Special Event and Parade Regulations Ordinance <br /> Page 111 <br /> its clean-up plan,as well as bill for additional charges that will be set forth in the final cost recovery invoice <br /> of any verifiable damages or loss caused to City material,equipment or property known by the City to have <br /> been caused during the event. <br /> (i) Refunds: In the event that it is determined by the City that the applicant or event organizer overpaid <br /> for Cost Recovery, the City shall refund money based on information from the City Controller or his/her <br /> designee within thirty(30)days of knowledge by the City of an applicant's overpayment. <br /> (j) Postponement or Cancellation: An applicant or event organizer is responsible for notifying the <br /> Clerk to the Board of Public Works immediately upon the postponement or cancellation of an event. The <br /> applicant or event organizer shall be charged for any City services provided in advance of the event up <br /> through the time of notification. <br /> Sec. 15-176 through Sec. 15-180 Reserved for Future Use. <br /> Division III. Special Event Application and Regulations. <br /> Sec. 15-181 Special event permit application form requirements-non-refundable application fee. <br /> Application and Required Attachments: Unless otherwise provided by this Article, a special event permit <br /> application requires the following information: <br /> (a) Name,address,telephone number and email of applicant and contact person; and <br /> (b) Certification that the applicant will be financially responsible for any City fees and/or costs <br /> which may be imposed pursuant to this Article; and <br /> (c) Name, address,telephone number and email of the event organizer, if any; and <br /> (d) If the special event is designed to be held by, on behalf of, or for any organization other <br /> than the applicant, the applicant for the special event permit shall file a document from <br /> such organization which: <br /> (1) Authorizes that the applicant may apply for the special event permit on its behalf; <br /> and <br /> (2) Certifies that the applicant or event organizer will be financially responsible for <br /> any fees and/or costs which may be imposed pursuant to this Article; and <br /> (e) Classification of special event: <br /> (1) Civic sponsored special event <br /> (2) Non-profit special event <br /> (3) Profit special event <br /> An applicant who designates itself under the non-profit classification is required to provide a copy of the <br /> IRS ruling or determination letter certifying its qualification as a non-profit or charitable organization under <br /> Section 501 of the Internal Revenue Code. If the non-profit organization has not received IRS approval or <br /> certification of tax exempt status,it must furnish satisfactory proof of its qualification as a non-profit entity. <br /> If the applicant applied for but was denied tax exempt status by the IRS, it must provide proof of denial, <br /> and the Committee or Board may disqualify the event under the non-profit classification. <br /> (f) Name of the official charity partner, if any, of the event; and <br /> (g) Statement of Purpose of the proposed special event; and <br /> (h) Statement of any fees to be charged for the special event if not a parade. If a parade, <br /> statement of fees to be charged to participate in the proposed parade; and <br /> (i) Number of sponsors at each level of partnered sponsorship, if any, of the event; and <br /> whether the event has different categories of activities, and the number of anticipated <br /> participants in each category,or if a parade,the number of volunteers who will be assisting <br /> the applicant along the proposed parade route; and <br /> (j) Approximate number of persons attending the special event, including but not limited to <br /> vendors, attendees, and participants; and <br /> (k) Proposed date(s)and times of the proposed special event; and <br />
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