10628-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way

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Special Event and Parade Regulations Ordinance Page 111 its clean-up plan,as well as bill for additional charges that will be set forth in the final cost recovery invoice of any verifiable damages or loss caused to City material,equipment or property known by the City to have been caused during the event. (i) Refunds: In the event that it is determined by the City that the applicant or event organizer overpaid for Cost Recovery, the City shall refund money based on information from the City Controller or his/her designee within thirty(30)days of knowledge by the City of an applicant's overpayment. (j) Postponement or Cancellation: An applicant or event organizer is responsible for notifying the Clerk to the Board of Public Works immediately upon the postponement or cancellation of an event. The applicant or event organizer shall be charged for any City services provided in advance of the event up through the time of notification. Sec. 15-176 through Sec. 15-180 Reserved for Future Use. Division III. Special Event Application and Regulations. Sec. 15-181 Special event permit application form requirements-non-refundable application fee. Application and Required Attachments: Unless otherwise provided by this Article, a special event permit application requires the following information: (a) Name,address,telephone number and email of applicant and contact person; and (b) Certification that the applicant will be financially responsible for any City fees and/or costs which may be imposed pursuant to this Article; and (c) Name, address,telephone number and email of the event organizer, if any; and (d) If the special event is designed to be held by, on behalf of, or for any organization other than the applicant, the applicant for the special event permit shall file a document from such organization which: (1) Authorizes that the applicant may apply for the special event permit on its behalf; and (2) Certifies that the applicant or event organizer will be financially responsible for any fees and/or costs which may be imposed pursuant to this Article; and (e) Classification of special event: (1) Civic sponsored special event (2) Non-profit special event (3) Profit special event An applicant who designates itself under the non-profit classification is required to provide a copy of the IRS ruling or determination letter certifying its qualification as a non-profit or charitable organization under Section 501 of the Internal Revenue Code. If the non-profit organization has not received IRS approval or certification of tax exempt status,it must furnish satisfactory proof of its qualification as a non-profit entity. If the applicant applied for but was denied tax exempt status by the IRS, it must provide proof of denial, and the Committee or Board may disqualify the event under the non-profit classification. (f) Name of the official charity partner, if any, of the event; and (g) Statement of Purpose of the proposed special event; and (h) Statement of any fees to be charged for the special event if not a parade. If a parade, statement of fees to be charged to participate in the proposed parade; and (i) Number of sponsors at each level of partnered sponsorship, if any, of the event; and whether the event has different categories of activities, and the number of anticipated participants in each category,or if a parade,the number of volunteers who will be assisting the applicant along the proposed parade route; and (j) Approximate number of persons attending the special event, including but not limited to vendors, attendees, and participants; and (k) Proposed date(s)and times of the proposed special event; and