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10628-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way
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10628-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way
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12/13/2018 9:55:24 AM
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City Council - City Clerk
City Council - Document Type
Ordinances
City Counci - Date
12/10/2018
Ord-Res Number
10628-18
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Special Event and Parade Regulations Ordinance <br /> Page 110 <br /> (1) Board of Public Works Resolution approving a Schedule for Material Rental governing <br /> such items as barricades,barriers, fencing,traffic cones, concrete barrier, etc.; and <br /> (2) Board of Public Works Resolution approving Schedule for Equipment Rental governing <br /> such items as bleachers,platforms, scaffolding, grandstands, stage, etc.; and <br /> (3) Common Council Ordinances fixing wages, salaries, overtime rates and holiday pay; <br /> minimum hours of assignment requirements; etc.; and <br /> (4) Board of Public Safety Resolution approving the minimum staffing time increments for <br /> public safety personnel, if any, and the per hour costs for providing equipment, by type, <br /> from the South Bend Police Department and the South Bend Fire Department. <br /> Schedules of the above shall be posted by the Clerk to the Board of Public Works and updated on a <br /> reasonably regular basis so that accurate information is on-line. <br /> (b) All monies collected for public safety services provided by sworn members of the South Bend <br /> Police Department shall be deposited into Fund#220,Law Enforcement Continuing Education Fund. <br /> Sec. 15-174 Cost Sharing Provisions Governing Special Events. <br /> (a) Cost sharing for a special event shall be based on the following criteria: <br /> (1) The type of proposed event for purposes of public support.These categories are:(a)a"civic <br /> sponsored event" under Section 15- 169; (b) a profit special event; or (c) a non-profit <br /> special event,both latter terms as defined in Section 15-159 of this Article;and <br /> (2) The type of event classification,that is,Tier I,Tier II, or Tier III as defined in Section 15- <br /> 159 of this Article. <br /> (b) The cost recovery charge is separate and distinct from the non-refundable application fee and any <br /> expediting fee required for a special event under Sections 15-163 and 15-164 of this Chapter. <br /> Sec. 15-175 Cost recovery charges. <br /> (a) The City will absorb a portion of the costs and expenses incurred by the City directly related to a <br /> "Non-profit special event" as defined in Section 15-159. These absorbed expenses shall be equivalent to <br /> up to thirty two(32)hours of South Bend police officer time at each officer's base rate or overtime rate of <br /> pay depending on event schedule; plus up to eight(8)hours of other City personnel time including traffic <br /> and lighting staff at each person's base rate or overtime rate of pay depending on event schedule Any <br /> additional staff needed will require full reimbursement from the organizer. The prevailing, applicable <br /> salary ordinance approved by the Common Council for the year in which the event occurs shall determine <br /> such cost equivalents.All expenses over and above the costs and expense equivalents specified herein must <br /> be reimbursed to the City by the non-profit organizer or sponsor of the event. <br /> (b) An organization sponsoring a "Profit special event" as defined in Section 15-159 shall be <br /> responsible to the City for payment of all costs and expenses incurred by the City relating to that special <br /> event. <br /> (c) A Tier I special event is exempt from cost recovery charges due to the minimal City services <br /> required for such special events. <br /> (d) The City will absorb all costs and expenses related to a civic sponsored special event organized by <br /> the City itself or a City Department, and at its discretion will absorb all or part of the costs and expenses of <br /> a civic sponsored special event under Section 15-169 (b)of this Article . <br /> (f) Any expenses constituting material costs shall be reimbursed to the City at their reasonable retail <br /> value. <br /> (g) Cost Recovery Invoice:The Special Event Committee will provide the applicant or event organizer <br /> with an estimated Cost Recovery Invoice during the approval process detailing any and all costs and <br /> charges, which are over and above the non-refundable application fee. Payment of one half of such costs <br /> and charges is required no less than four(4)days in advance of the event. Within 30 days after the special <br /> event, the City will provide the applicant or event organizer with a final Cost Recovery Invoice detailing <br /> actual costs and charges incurred for the special event, and that remainder is payable within fourteen(14) <br /> business days from date of invoice. <br /> (h) Additional Charges/Costs: The City shall have the right to assess additional costs for litter and <br /> refuse collection to the extent that the applicant or event organizer fails to meet the obligations set forth in <br />
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