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10628-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way
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10628-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way
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12/13/2018 9:55:24 AM
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City Council - City Clerk
City Council - Document Type
Ordinances
City Counci - Date
12/10/2018
Ord-Res Number
10628-18
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Special Event and Parade Regulations Ordinance <br /> Page 19 <br /> (3) Links to agencies and organizations relevant to the application process; <br /> (4) Special Event Permit Process and Regulations summarizing permit fees, requirements <br /> addressing street/area closures, security, food and alcohol; health and medical, fire <br /> prevention, clean-up,barricades and cones,cost recovery, and related information. <br /> (5) Fixed Route Maps established by the Board of Public Works. <br /> (c) The Board of Public Works is authorized to maintain additional avenues of communication to <br /> disseminate information addressing alerts which may impact a special event and/or parade,maps,upcoming <br /> civic sponsored events, and demonstrations. <br /> Sec. 15-169 Designation of Civic Sponsored Special Events. <br /> (a) Special events organized or sponsored by the City as a whole or by any one Department shall be <br /> designated as civic sponsored special events.All costs for civic sponsored special events under this subpart <br /> shall be borne in whole by the City Department organizing or sponsoring such special event. <br /> (b) The City may choose to designate as a civic sponsored special event a special event organized or <br /> sponsored by a third party,and shall have specific discretion to assume all or part of the cost of such civic <br /> sponsored special event in the best interest of the City. To qualify for possible civic sponsorship, a special <br /> event must be without fee or charge to participants; the organization holding or primarily benefitting from <br /> the special event must be non-profit as defined in Section 15-159 of this Article; the event must generate <br /> significant City interest,civic participation,and be a Tier II or II special event. The City shall have specific <br /> discretion to decline to bear all costs of such a designated civic sponsored special event <br /> (c) Each civic sponsored special event shall comply with all applicable regulations of this Article, <br /> except for the payment of all or some fees or cost recovery charges. <br /> Sec. 15-170 Reserved for Future Use. <br /> Division II. Cost Recovery Program for Special Events. <br /> Sec. 15-171 Purposes. <br /> (a) Identification and coordination with all City departments and other City governmental entities to <br /> assure that the public health, safety and welfare are protected, are critical components to the City's hosting <br /> of vibrant events in many public venues. <br /> (b) The nature and scope of such governmental services must be assessed and reviewed through <br /> internal reviews of assigned City department personnel, in order to carry out such responsibilities. Often, <br /> this assessment results in substantial public services required to be provided.Each affected City department <br /> is required to recommend the level of each type of public service needed to be assigned for an event upon <br /> receipt of a copy of an application for a special event from the Special Event Coordinator to the Special <br /> Event Committee. That Committee shall review each such advisory recommendation and make the final <br /> determination of the level of necessary public services required, which shall be subject to the cost sharing <br /> provisions set forth in this Division. <br /> Sec. 15-172 Cost Recovery Program Established. <br /> (a) In order to systematically and objectively address the purposes set forth in this Article, a Cost <br /> Recovery Program is established for certain special events proposed to be scheduled in the City. <br /> (b) Recognizing the variety in types proposed events,the variety of applicants and/or event organizers, <br /> and the varying level of required governmental services which may be required to protect the public health, <br /> safety and welfare, a cost sharing program is determined to be the most fair and equitable method to <br /> properly balance having such events held in the City with the required costs of providing needed City <br /> governmental services.'7 <br /> Sec. 15-173 Costs, Fees, Charges Associated with Special Events- Posting on Website Required; <br /> Deposit of Police Cost Recovery Monies into Fund#220. <br /> (a) Full costs for all direct costs and overhead costs incurred by the City for City personnel and the use <br /> of City equipment shall be based upon the following most current documents: <br /> "Special Events Program:An Analysis of Costs,Program Development and Recommendations published by the Revenue Bureau of the City of <br /> Portland,Oregon is on file with the Office of the City Clerk.It contains a summary of charts comparing various types of cost recovery of city <br /> services programs in effect in approximately twenty cities throughout the USA.U.S.Department of Transportation's Planned Special Events: <br /> Cost Management and Cost Recovery Primer was consulted which studied policies and procedures in Baltimore,Boston,Ithaca,Los Angeles, <br /> New York,Philadelphia,Phoenix,Seattle,and Washington,D.C.and focused on"Cost Recovery Best Practices". <br />
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