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REGULAR MEETING
<br />QUOTATION:
<br />Base Bid
<br />$150,095.00
<br />Alternate 1
<br />($4,668.00)
<br />Alternate 2
<br />$14,023.00
<br />Total Base Bid and Alternates 1 and 2
<br />$159,450.00
<br />MAY 29, 2012 181
<br />Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above quotation was
<br />referred to Engineering for review and recommendation.
<br />AWARD QUOTATION — EMERGENCY SEWER REPAIR --- WASHINGTON STREET —
<br />(SEWER OPERATIONS /MAINTENANCE)
<br />Mr. John Pemberton, Sr., Sewer Department, advised the Board that on May 16, 2012, HRP
<br />Construction was requested to provide an emergency sewer repair for the a line break on
<br />Washington Street. The emergency was due to a threat to public safety from a broken sewer line.
<br />Mr. Pemberton is now requesting the Board approve the award of this emergency sewer repair to
<br />HRP Construction, 24358 State Road 23, South Bend, Indiana 46614, in the amount of
<br />$28,960,00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the
<br />emergency quotation be awarded as outlined above. Ms. Roos seconded the motion, which
<br />carried.
<br />TABLE /APPROVE CHANGE ORDER NO. 1 — ACS/VA PROJECT SITE IMPROVEMENTS
<br />—PROJECT NO. 112 -009 (SBCDA TIF)
<br />Mr. Gilot advised that Mr. Bill Schalliol, Community and Economic Development, has
<br />submitted Change Order No. I on behalf of C &E Excavating, Inc., 53767 County Road 9,
<br />Elkhart, Indiana 46514, indicating the contract amount for this project be increased by
<br />$35,567.35 for a modified contract sum, including this Change Order, in the amount of
<br />$312,727.35. Mr. Gilot made a motion to table the Change Order until Mr. Schalliol returned to
<br />the meeting and could explain what this work was for. Upon a motion made by Mr. Gilot,
<br />seconded by Ms. Roos and carried, the Change Order was tabled.
<br />Mr. Schalliol returned to the meeting and explained the original curb and sidewalk were
<br />estimated too low, and an increase was needed to extend the walk to complete the project. He
<br />stated a huge tank was uncovered; what was thought to be 5,000 gallons turned out to be 15,000
<br />gallons. And finally there were changes to the lighting of the parking lot that needed to be
<br />accommodated. Mr. Gilot stated two (2) of those changes were discretionary, one (1) was
<br />unforeseen circumstances. He noted discretionary changes must be reviewed carefully. Upon a
<br />motion by Ms. Roos, seconded by Mr. Neal and carried, Change Order No. 1 was approved as
<br />outlined above.
<br />APPROVE CHANGE ORDER NO. 3 — IGNITION PARK PHASE IA -• PROJECT NO. 111-
<br />073 (AEDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf
<br />of Selge Construction Company, Inc., 2833 South I Vh Street, Niles, Michigan 49120, indicating
<br />the contract amount be decreased by $19,127.50 for a modified contract sum, including this
<br />Change Order, in the amount of $2,345,906.72. Upon a motion made by Mr. Gilot, seconded by
<br />Ms. Roos and carried, the Change Order was approved.
<br />TABLE CHANGE ORDER NO. I — INSTALLATION OF 45 -KW HYDROELECTRIC
<br />TURBINE —PROJECT NO. 111 -010 EECBG
<br />Mr. Gilot advised that Mr. Jonathon Burke, Energy Office, has submitted Change Order No. I on
<br />behalf of Koontz- Wagner Construction Services, LLC, 3801 Voorde Drive, South Bend, Indiana
<br />46628, indicating the contract amount be increased by $65,497.36 for a modified contract sum,
<br />including this Change Order, in the amount of $182,614.36. Mr. Gilot stated Mr. Burke has
<br />requested the Board table this request until further review. Upon a motion made by Mr. Gilot,
<br />seconded by Ms. Roos and carried, the Change Order was tabled.
<br />APPROVE CHANGE ORDER NO. 4 FINAL AND PROJECT COMPLETION AFFIDAVIT
<br />— DIAMOND AVENUE TRUNK STORM SEWER — PROJECT NO. 109 -033 2010 SEWER
<br />BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 (Final) on
<br />behalf of Rieth -Riley Construction Co., Inc., 25200 SR 23, PO Box 1775, South Bend, Indiana
<br />46634 indicating the contract amount be increased by $10,431.37 for a modified contract sum,
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