11082018 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION NOVEMBER $, 2018 339 effect on operations, and they are already installed. He added this was a significant savings for the City. - Request to Advertise — Wastewater Treatment Plant Administration Building Masonry Improvements Mr. Klosinski stated this bid is for sealing the masonry due to a water seepage problem He noted it includes alternatives for Building No. 3, adding that is the worst building on the Wastewater grounds. - Professional Services Agreement — American Structurepoint Mr. Klosinski stated this agreement is for assistance for licensing for renewable fuel standard registration. He noted the licensing will allow the plant to trade clean gas on the open market. - Award Proposal — City of South Bend Branded Apparel and Accessories — The Dugout Mr. Patrick Sherman, VPA, stated the review team added points for local vendors and he presented the final scoring sheet and noted this is not an exclusive vendor, departments can go out elsewhere if needed. Mr. Michael Schmidt, Purchasing, asked him to please reach out to City departments to let them know this exists, noting communication is often lacking on these proj ects. - Change Order — Rum Village Dog Park Construction — R. Yoder Construction Mr. Sherman stated they had to do a meandering path to the dog park in order to meet grade and not destroy any trees. Ms. Fritzberg asked if there are any remnants of Safetyville. Mr. Sherman stated they did some dog houses reminiscent of the buildings formerly in Safetyville and there is a sign regarding it. - Professional Services Agreement — DLZ Indiana, LLC Ms. Alicia Czarnecki, Engineering, stated DLZ is helping with the design and administering the DNR grant for the Pinhook Park improvements. Ms. Fritzberg asked what size grant they received. Mr. Sherman stated it is for $200,000. - Professional Services Agreement — Mpinsky LLC Ms. Sonja Karnovsky, Community Investment, stated this company will research innovative financing for projects - Amendment to Professional Services Agreement — Richard Brown/Veritas Mr. Rick Brown, Veritas, stated the current agreement for remedial investigation study for the Beck's Lake expires at the end of the year. He noted the EPA has extended to 2020 for the record of decision. The Board acknowledged the amount change on the agenda to $300,000. - Amendment to Professional Services Agreement — Jones, Petrie, Rafinski Mr. Joseph Trojan, JPR, stated the EPA continually changed the requirements of the scope of the work for the Beck's lake remediation. He noted JPR is implementing the field work, and because of scope changes, they are seeing increased costs. He noted the amount listed on the agenda should be $291,000. - Agreement — Anthem Blue Cross and Blue Shield Ms. Kyra Clark, Human Resources, stated this is the Anthem renewal for one (1) year. She noted nothing is increasing drastically and this covers stop losses. - Agreement — Accordware, LLC Ms. Clark stated the City will pay the same costs for IRS 10-95's to be sent out as last year. - Amendment to Professional Services Agreement — Activate Healthcare, LLC Ms. Clark stated this is the renewal for three (3) years for the City's health clinic. She stated the only increase is for 2% inflation. Mr. Gilot noted there is a savings to the city and asked if she knew how much that was. Ms. Clark stated under very conservative estimates it's saved the city $500,000. She added the employee satisfaction feedback has been very high. - Rescind Bid Award — Hull Lift Truck, Inc. Mr. Michael Schmidt, Purchasing, stated Hull Lift Truck was awarded the bid for the compact track loader and upon receipt of the award letter, they realized they made a mistake in their bid. They noted the award was $30,000 to $40,000 cheaper than intended. Mr. Schmidt stated the manufacturer submitted an invoice to Hull and Hull wrote down the wrong number off the invoice from the manufacturer. He added it is an easy mistake to see. Mr. Gilot asked if there was a bid bond. Mr. Schmidt stated there was not, this quote didn't require it. He stated when the bids were opened, Hull was about $25,000 to $30,000 lower than other bidders. Mr. Schmidt stated he is asking the Board to use their authority to rescind their award in these circumstances. He noted the bidder asked to be considered at the correct amount and were told no. The Board asked if the bid was going to be awarded to the next highest bidder. Mr. Schmidt stated yes, that is the Item S.C. on the agenda. Mr. Gilot stated it would be good to note for the record that Hull has a long history of bidding with the City and this is out of character for them so it is okay to correct. Mr. Schmidt noted it is all in the original bid and easy to see how they made their mistake. Mr. Gilot stated the facts lead him to wanting to ratify the action to rescind but if the