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AGENDA REVIEW SESSION NOVEMBER 8, 2018 338 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on November 8, 2018, by Board President Gary A. Gilot, with Board Members James Mueller, Suzanna Fritzberg, and Elizabeth Maradik present. Board Member Therese Dorau was absent. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. OPENING OF BIDS — MAINSTREEVWAYNE STREET PARKING GARAGE ROOF REPLACEMI.N'T —PROJECT NO. 118'-096A RWDA TIF This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The Clerk of the Board stated no bids were received. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — WASTEWATER TREATMENT PLANT RAW SEWAGE PUMP NO, 2 REHABILITATION — PROJECT NO. 118-020 UTILITIES SEWAGE WORKS CAPITAL TREATMENT & DISPOSAL EQU P'.) In a memorandum to the Board, Mr. Jacob Klosinski, Wastewater, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVE TITLE SHEET— SOUTH BEND FIRE DEPARTMENT TRAINING CENTER CLASSROOM BUILDING — PROJECT NO. 117-127R 2018 FIRE STATION NO. 9 CAPITAL) Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above referenced Title Sheet was approved and signed. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for a rovat: Type Business Description Amount/ Motion/ Fund!! Second First Amendment to Neutron Holdings, e-Scooter Pilot N/A Maradik/Fritzberg Bike Sharing Service Inc. d/b/a Lime Program Agreement Board members discussed the following item(s) from the agenda. - First Amendment to Bike Sharing Agreement — Lime Mr. Nico Probst, Lime, stated this agreement is a pilot program for the e-Scooter program. He acknowledged that the scooters go on multi -pavement not on sidewalks. He noted they are creating a massive media campaign on safety and will be passing out free helmets, and that they will be hiring a brand ambassador for stationing in South Bend. Mr. Gilot asked if there are age limits on use and if so, what are they. Mr. Probst stated they have to be eighteen (18) or older and must scan a driver's license to use the scooters. He added that a municipal identification card or passport works also. - Contract — Department of Innovation Mr. Brian Donohue, Innovation Office, stated this contract is out of a grant for wi-fi connectivity to several neighborhood centers. Ms. Maradik asked if these are additional sites. Mr. Donohue stated they are and there are more sites under consideration - Network Master Agreement — US Signal Company Mr. Dan O'Connor, IT, stated this SCADA water monitoring system connectivity covers eighteen (18) locations. He noted the cost is down from the previous agreement. - Licensing Agreement — Azteca Systems, LLC Mr. O'Connor stated they will reach the threshold for Cityworks Enterprise licensing with these additional licenses. He noted they expect the pricing to increase and don't want to pay more so they are asking to go to the threshold. - Change Order — Wastewater Treatment Plant Headworks Gate Improvements — HRP Construction, Inc. Mr. Jacob Klosinski, Wastewater, stated the manufacturer of the cast iron gates on this project wanted to do a substantial price increase. He noted the City said no and the manufacturer came back with stainless steel for significant price savings. He noted there are no concerns about the