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<br /> REGULAR MEETING NOVEMBER 21, 2011 375
<br /> QUOTATION: $19,798.00
<br /> Ms. Greene informed the Board that Herrman and Goetz included a Local Business Preference
<br /> form, however since they were the only vendor to submit a quote, it didn't affect their quote.
<br /> Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above quotation was
<br /> referred to Water Works for review and recommendation.
<br /> TABLE AWARD OF OUOTATION — EMERGENCY GENERATOR YEARLY
<br /> , PREVENTATIVE MAINTENANCE AGREEMENT FOR ENVIRONMENTAL SERVICES
<br /> �WWTP OPS)
<br /> Mr. Ken Smith, Environmental Services, advised the Board that on October 25, 2011, quotations
<br /> were received and opened for the above referenced service. After reviewing those quotations,
<br /> Mr. Smith recommended that the Board award the contract to the lowest responsive and
<br /> responsible bidder, Herrman & Goetz, 225 South Lafayette Boulevazd, South Bend, Indiana
<br /> 46601, in the amount of$10,950.00 billed yearly for three years for a total of$32,850.00. Mr.
<br /> Gilot stated the desire of the City is to get all generator maintenance agreements on one contract,
<br /> with one vendor so he doesn't want to lock in for three yeazs. Mr. Inks stated if there is a saving
<br /> of a couple thousand dollazs a year, he would recommend not locking in as long as the City is
<br /> going to follow through on combining these agreements. Mr. John Wiltrout, Water Works, stated
<br /> this company's approach is they don't do the oil change every year on a three yeaz contract, they
<br /> cut services. Mt. Gilot questioned how many generators Water Works currently owns. Mt.
<br /> �ltrout stated they have seven (7). Mr. Gilot questioned if the City could have a maintenance
<br /> person from Equipment Services go around and maintain these and save a lot of money.
<br /> Therefore, Mr. Gilot made a motion that the recommendation be tabled until it is determined
<br /> what kind of money is being spent and if the city could do this maintenance in house. Mr. Littrell
<br /> seconded the motion, which carried.
<br /> AWARD QUOTATION — PARKING GARAGE ACCESS CONTROL — ELECTRICAL
<br /> INSTALLATION (PARKING GARAGE CAPITAL)
<br /> Mr. Rob Nichols, Engineering, advised the Board that on November 10, 2011, quotations were
<br /> ' received and opened for the above referenced project. Afrer reviewing those quotations, Mr. •
<br /> Nichols recommended that the Boazd awazd the contract to the lowest responsive and responsible
<br /> bidder, Koontz-Wagner Electrical, 3801 Voorde Drive, South Bend, Indiana 46628, in the
<br /> amount of $22,000.00. Therefore, Mr. Littrell made a motion that the recommendation be
<br /> accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion, which
<br /> carried.
<br /> AWARD BID AND APPROVE CONTRACT— CSO 3 TRUNK SEWER MODIFICATIONS —
<br /> PROJECT NO. 111-007 (EDIT)
<br /> Mr. Patrick Henthorn, Engineering, advised the Boazd that on November 17, 2011, bids were
<br /> received and opened for the above referenced project. Afrer reviewing those bids, Mr. Henthorn
<br /> recommended that the Boacd award the contract to the lowest responsive and responsible bidder
<br /> Selge Construction Co., Inc., 2833 S. 11`h Street, Niles, Michigan, in the amount of
<br /> $1,192,860.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the
<br /> bid be awarded and the Construction Contract approved as outlined above. Mr. Inks seconded the
<br /> motion,which carried.
<br /> APPROVE CHANGE ORDER NO. 4 — COVELESKI STADNM IMPROVEMENTS —
<br /> PROJECT NO. 111-OOSA
<br /> Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf
<br /> of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, Indiana 46628,
<br /> , indicating the contract amount be increased by $7,374.00 for a modified contract sum, including
<br /> this Change Order, in the amount of $1,208,640.00. Upon a motion made by Mr. Littrell,
<br /> seconded by Mr. Inks and carried,the Change Order was approved.
<br /> APPROVE CHANGE ORDER NO. 2 (FINALI — IRELAND ROAD BOOSTER STATION —
<br /> PROJECT NO. ]09-054 (WATER WORKS REVENUE BOND)
<br /> Mr. Gilot advised that Mr. John Wiltrout, Water Works, has submitted Change Order No. 2
<br /> (Final) on behalf of Boettcher Sewer and Excavating, 3305 North Home Street, Mishawaka,
<br /> Indiana 46545, indicating the contract amount be decreased by $5,732.00 for a modified contract
<br /> sum, including this Change Order, in the amount of$358,76632. Upon a motion made by Mr.
<br /> Inks, seconded by Mr. Littrell and carried,the Change Order was approved.
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