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<br />v,
<br />REGULAR MEETING JANUARY 28, 2008
<br />AWARD QUOTATION - PRINTER/COPIER FOR BILLING (WATER WORKS CAPITALI
<br />Ms. Nancy Yarbrough, Water Works, advised the Board that on January 14, 2008 quotations
<br />were received and opened for the above referred to project. After reviewing those quotations,
<br />Ms. Yarbrough recommends that the Board award the quote to the lowest responsive and
<br />responsible bidder, U.S. Business Systems, Inc., 3221 Southview Drive, Elkhart, Indiana, in the
<br />amount of $4,658.00 plus maintenance. Therefore, Mr. Gilot made a motion that the
<br />recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell
<br />seconded the motion, which carried.
<br />AWARD QUOTATION -INSERTER FOR BILLING (WATER WORKS CAPITAL)
<br />Ms. Nancy Yarbrough, Water Works, advised the Board that on January 14, 2008 quotations
<br />were received and opened for the above referred to project. After reviewing those quotations,
<br />Ms. Yarbrough recommends that the Board award the quote to the lowest responsive and
<br />responsible bidder, U.S. Business Systems, Inc. 3221 Southview Drive, Elkhart, Indiana, in the
<br />amount of $29,120.00. Therefore, Mr. Inks made a motion that the recommendation be accepted
<br />and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which
<br />carried.
<br />AWARD OUOTATION -PROCUREMENT OF PRINTED MATERIALS -PROJECT NO.
<br />108-008 (WATER WORKS GENERAL FUND)
<br />Ms. Nancy Yarbrough, Water Works, advised the Board that on January 14, 2008 quotations
<br />were received and opened for the above referred to project. After reviewing those quotations,
<br />Ms. Yarbrough recommends that the Board award the quote to the lowest responsive and
<br />responsible bidder, Corporate Graphic Solutions, 28417 Glenview Drive, Elkhart, Indiana, in the
<br />amount of $41,815.02, plus $90.00 per month for delivery. Therefore, Mr. Inks made a motion
<br />that the recommendation be accepted and the quotation be awarded as outlined above. Mr.
<br />Littrell seconded the motion, which carried.
<br />APPROVE CHANGE ORDER -PORTAGE AVENUE RECONSTRUCTION -PROJECT
<br />NO. 98-74 (LRSA)
<br />Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted Change Order Nos. 1-10 on
<br />behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, Post Office Box 1775, South
<br />Bend, Indiana 46614, indicating the following changes:
<br />1
<br /> Original Contract Amount: $5,297,264.00
<br />Chance
<br />Amount of Percent
<br />New Contract
<br />Order Description Change of Amount
<br />No. Change
<br />1 Change Service Connection to 20" $12,625.00 0.24%
<br /> Water Main to Cut-In Connection
<br /> $5,309,889.00
<br />2 Provide Light Poles Omitted from $199,408.00 3.76%
<br /> Proposal
<br />$5,509,297.00
<br />3 Credit for Avoided Service Connection, -0.58%
<br /> C.O. #1 ($31,800.00) $5,477,497.00
<br />4 Vault for Latent 4" Water Service $8,763.00 0.16% $5,486,260.00
<br />5 Pipe to Relocate 4" Service $3,760.25 0.07% $5,490,020.25
<br />6 Wet Ta to Re-Connect 4" Service $4,433.00 0.08% $5,494,453.25
<br />7 Relocate 36" Storm Sewer to Resolve 0.08%
<br /> Conflict $4,355.00 $5,498,808.25
<br />8 Pipe Anchor Omitted from Proposal $2,913.00 0.05% $5,501,721.25
<br />9 Manual Swing Traffic Barrier Omitted 0.12%
<br /> from Proposal $6,802.50 $5,508,523.75
<br />10 Electric Service for Signal Controller 0.01
<br /> Omitted from Proposal $770.00 $5,509,293.75
<br />Totals $212,029:75 4.00%
<br />New Contract Amount: $5,509;293.75
<br />Upon a motion made by Gilot, seconded by Mr. Littrell and carried, the Change Orders 1-10
<br />were approved.
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