01/24/08 and 01/28/08 Board of Public Works Regular Meeting

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~. 2 REGULAR MEETING JANUARY 28, 2008 T'he regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, January 28, 2008 by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Attorney Thomas Bodnar. PUBLIC HEARING -TRANSIENT MERCHANT LICENSE -GROUP 2 PROMOTIONS, INC. Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning Group 2 Productions, Inc.'s Michiana Home Show and Michiana Boat & Outdoor Show on the following dates and times at the Century Center: Home Show Boat & Outdoor Show February 8 - 5 p.m. to 8 p.m. February 22 - 5 p.m. to 9 .m. February 9 - 10 a.m. to 8 p.m. February 23 - 10 a.m. to 8 p.m. February 10 - 12 p.m. to 5 p.m. February 24 - 12 p.m. to 5 p.m. It was noted favorable recommendations were received from the Police Department, the Fire Department, the Building Department and the Legal Department, and the license application was attached. Mr. Melvin Wood, Group 2 Promotions, was present. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed at 9:34 a.m. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the application for a Transient Merchant License was approved. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the agenda session and regular meeting of the Board held on January 10 and January 14, 2008 were approved. AWARD BID -DRY POLYMER FEED SYSTEM FOR DAF THICKENING -PROJECT NO. 107-087 (CAPITAL Mr. Ken Smith, Environmental Services, advised the Board that on January 14, 2008, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Smith recommends that the Board award the contract to the lowest responsive and responsible bidder, Kaser-Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana 46619, in the amount of $202,100.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID - BODY SHOP REPAIRS - PRE-QUALIFICATION FOR FUTURE SERVICES Mr. Jeff Hudak, Central Services, advised the Board that on December 31, 2007 bids were received and opened for the above referred to project. After reviewing those bids, Mr. Hudak recommends that the Board award the pre-qualifications to the lowest responsive and responsible bidders: FLOYD'S BODY SHOP INC. 3105 West Sample South Bend, Indiana 46619 NELUND'S BODY WORKS 66080 U.S. 31 South Lakeville, Indiana 46536 GATES AUT019~IOTIVE GROUP 401 South Lafayette Boulevard South Bend, Indiana 46601 Mr. Hudak stated in his Memorandum that work will be assigned to the three companies on a rotating basis, and adjustments will be made in an effort to equalize the total monies paid to each pre-qualified supplier. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. 1 1 1