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AGENDA REVIEW SESSION OCTOBER 4, 2018 300 1 Base Bid Division C $299,247.00 Division C: Alternate C-1 $34,310.00 Division C: Total Base Bid plus Alternates $333,557.00 Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. AWARD BID — HOWARD PARK REDEVELOPMENT — PROJECT NO 117 047B (PARK BOND/REDA TIF/REGIONAL CITIES & CUMULATIVE CAPITAL) Mr. Roger Nawrot, Engineering, advised the Board that on August 28, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Larson Danielson Construction Co., Inc., 302 Tyler Street, LaPorte, IN 46350 in the amount not to exceed $18,819,307 for Base Bid Nos. 1, 2, and 3. Mr. Mueller noted there should be additional funding sources through Venues, Parks, and Arts included. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above subject to confirming the funding. Ms. Fritzberg seconded the motion, which carried. Board members discussed the following item(s) from the agenda. - Professional Services Agreement — Corbin Design Ms. Cara Grabowski, Engineering, stated this agreement is for the design of the Wayfinding Master Plan being paid by the $50,000 grant the City received that was discussed at the last Board meeting. She noted the other $30,000 will be covered by Complete Streets funding. Ms. Dorau asked if this includes the cost of the sign installation. Ms. Grabowski stated it doesn't but there will be a partnership and match with Community Investment and Streets for that cost. Mr. Gilot questioned if the signs will show up in a google map or social media. Ms. Fritzberg stated they won't but that is something they might look at. - Emergency Agreement and Contracts Ms. Alicia Czarnecki, Engineering, stated these three (3) agreements are due to the repair of the 3' piece of plaster that fell from the cornices at the Morris Performing Arts Center. She noted the work has been done. Mr. Gilot clarified the Board is ratifying after the fact due to the emergency situation. - Software License Agreement and Services Agreement — Crowe LLP Mr. Matt Coats, IT, stated this is for the replacement of the ERP Naviline system with Dynamics 365, a Crowe developed system for finance. Ms. Dorau asked if all of the funding is going to flow through Crowe. Mr. Dan O'Connor, IT, stated it is. Mr. Gilot asked if they're responsible for the migration of the data. Mr. O'Connor stated that is part of the timeline plan. He noted this was a great collaboration and wanted to recognize the great team work, making special note of the legal team's efforts. - Request to Advertise — Wastewater Treatment Plant Electrical Upgrades Mr. Jacob Klosinski, Wastewater, stated this is for backup generator power for the Wastewater Treatment Plant which will aid in the long term control plan. He noted some switches are fifty (50) to sixty (60) years old. He added the back-up will keep all emergency equipment functioning. - Memorandum of Understanding — Teamsters Local Union No. 364 Ms. Chris Villaire, Human Resources, stated in the existing Teamsters agreement the position of Meter Reader does not exist. She stated this is to add that position, which is currently held by staff, to the agreement. Mr. Eric Horvath, Public Works Director, explained the person that drives the truck around to read the AMI's is still called the meter reader. He noted if the AMI doesn't read they need to get out of the truck to read the meter. - Opening of Quotes — Lime Bike Parking Areas Ms. Sue Ellen Doudrick, Engineering, stated this is for painting bike parking locations. At the suggestion of Mr. Horvath she acknowledged they can change the name to Bike Parking Areas to accommodate other programs. Ms. Doudrick stated this is just the first venture to possible more areas. She stated they are requesting to open and award at the regular meeting. Mr. Gilot asked about the design. She stated it is a box with parking lines and a bike symbol. - Request to Advertise —Three Twenty at the Cascade Site Utilities Mr. Gilot asked if this is for getting utilities to the site or from the site. Ms. Doudrick stated it is for both. - Temporary Easement — Sisters of the Holy Cross