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AGENDA REVIEW SESSION OCTOBER 4, 2018 301 Ms. Doudrick stated this should be listed as both a temporary and a permanent easement. She noted she just received approval of the terms of the easements from the Sisters of the Holy Cross. - Amendment No. 1 to Professional Services Agreement — DLZ Indiana, LLC Mr. Roger Nawrot, Engineering, stated this agreement is for the report on damages to the Century Center men's and women's restroom floors. He informed the Board that a plugged roof drain backed up and exploded in both rooms. Mr. Nawrot stated it did significant damage, and the non -load bearing walls need to be replaced along with the floors and plumbing. - Amendment No. 1 to Professional Services Agreement Wantman Group, Inc. Mr. Nawrot stated this amendment is to address the buyout of Carl Walker, Inc. and increase the hourly rates. He added it does not change the total amount of the contract. Mr. Gilot stated we had a signed contract but they are changing the rates; that makes him uncomfortable. Mr. Horvath added there are two (2) things being accomplished with this addendum, they are changing the name and because it's a years' old agreement and work hasn't been done for a long time, they are asking for updates to current rates. Mr. Gilot stated it would be good to have a memo in the file explaining that, adding it's not a bid, it's professional services. He added it's good to reflect that. - Professional Services Agreement — Abonmarche Consultants, Inc. Mr. Nawrot informed the Board that this is for design of a new traffic signal system at Ewing and Fellows intersection, noting this is the only mechanical system left in the city. - Opening of Bids Lafayette Building Skylight and Masonry Repairs Mr. Kyle Silveus, Engineering, stated these repairs include masonry repairs on the front and sides of the Lafayette Building. Mr. Mueller asked if the alley is going to be opened back up. Mr. Silveus stated they will need the alley to access the tuck pointing. He added they can talk to them to see if they can do that side first. - Professional Services Agreement — ACM Engineering and Environmental Services Mr. Silveus stated this agreement came about after they found lead in the Erskine Clubhouse. He informed the Board the cost is $3,650. - Opening of Quotations — 2018 Tree Planting Mr. Silveus stated there will be six (6) species of trees to choose from, for twenty-four (24) locations. Mr. Horvath confirmed the City Forester has approved all species and locations. - Professional Services Agreement — Michiana Health Information Network Ms. Fritzberg stated Michiana Health Information Network will collect property data of the history of children with elevated lead levels and track the addresses to notify any new residents of potential health issues. - Amendment No. 1 to Professional Agreement Patrick Engineering, Inc. Ms. Kara Boyles, Engineering, stated this is for analysis and design of the East Side Quiet Zone alleyway corridors to see if there are other safety things the city can do to remove the temporary concrete barriers. She noted they are looking at a commercial driveway also. - Legal Services Agreement — City of South Bend Legal Department Attorney Sandra Kennedy stated the amount for this agreement is based on the maximum salary of an Assistant City Attorney and not reflective of any one (1) salary. She noted the legal department assists in collaboration with each other for all city departments. - Licenses — Open Air Business Mr. Gilot read through the comments from Engineering regarding the location of this open air business at 743 S. Walnut stating "the tree lawn is only five (5) feet wide in front of the house they wish to set up in front of and they have not provided any size dimensions of this "small table" they are proposing to set up in the tree lawn. Also, the sidewalk is only four (4) feet wide and they cannot have people congregating in front of this table blocking the sidewalk". Mr. Gilot stated these were good observations. He suggested the Board should make the recommendation to move the spot to the wider sidewalk at 745 S. Walnut as recommended by Engineering. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Fritzberg and carried, the meeting adjourned at 11:30 a.m. BOARD OF, PUBLIC WORKS