04/11/11 Board of Public Works Minutes

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i AGENDA REVIEW SESSION APRIL 7, 2011 116 � to the Master Agency Agreement with the Redevelopment Commission to add these three ! projects to the Master Agreement. � - Maintenance Agreement Renewal—OJS Building Services, Inc. � Mr. Dennis Andres, MPAC, stated this agreement renewal is for one year, rather than the original three year term; and he has requested a contract be sent for review by Legal and Purchasing. Mr. Gilot requested Purchasing look at adding this maintenance agreement to a combined list of City locations requiring HVAC maintenance in order to save money. - Amendment to Professional Services Agreement—Hydroelectric Turbine Assessment Mr. Jonathon Burke, Energy Director, stated Northern Electric Co. was the sole bidder for the assessment and installation of the hydro-turbine. They were initially hired for $3,500.00 to assess the condition of and install the turbine which sat for twenty-years - without being used. Their initial assessment showed the need for repairs and parts totaling $38,500.00. Ms. Greene questioned what the cost would be for a new pump. Mr. Burke stated they run around $200,000.00. Mr. Burke noted these turbines are highly specialized and no longer available and to get parts is very difficult, with most parts only available overseas. Ms. Greene noted this is a significant savings to the City and should be considered a special purchase. Mr. Custard, Purchasing, added this would be a change in scope also, since the initial agreement was for an assessment. Mr. Gilot noted that not only is the cost of rebuilding the old pump a substantial savings compared to buying a new one, but the projected savings to the Park Department facilities that will benefit from the pump is $20,000.00 per year. Ms. Greene requested Mr. Burke prepare a Memo detailing the specific changes and savings. - Award Proposal—Hydroelectric Feasibility Study Mr. Gilot questioned whether the contract was submitted for this proposal award. Mr. Jonathon Burke, Energy Director, stated Lawson Fisher Associates submitted it with their proposal. After review, Mr. Gilot stated there was no contract included so it would need to be prepared to be consistent with the Federal grant for this project. He requested it be done before Monday's Board meeting if possible. - Agreement—Michiana Area council of Governments Mr. Gilot stated this agreement for the joint purchase of buy-up options of GIS Ortho- imagery and corresponding LiDAR would not be due for payment until February of 2012. Ms. Greene questioned whether it should be approved at this time. Mr. Gilot stated it should be approved subject to the appropriation of 2012 funds. He noted the purchase would be done now, but since it was not due for payment unti12012, it«�ould be wasteful to pay early and lose interest on the funds. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:52 a.m. BOARD OF PUBLIC WORKS - � c��" �/� Gary . Gilot, President _ � �v� , D nald E. I�lcs, Member C� � � , � Carl I'. Littrell, Member ATTEST: m a M. Martin, Clerk i �