04/11/11 Board of Public Works Minutes

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i I AGENDA REVIEW SESSION APRIL 7. 2011 115 ' The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on II Thursday, April 7, 2011, by Board President Gary A. Gilot, with Board Member Carl P. Littrell present. Board Member ponald Inks was absent. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of a software maintenance agreement for Carlson Software, Inc. and an Addendum to a Professional Services Agreement for Northern Electric Company for the Hydro-Turbine repairs. APPROVE SETTLEMENT AND RELEASE AGREEMENT—INFRASOURCE 1NC. � Attorney Cheryl Greene stated InfraSource, Inc. was hired to install a radio telemetry system but � was not able to complete the work. The project reached a stalling point despite the best efforts on � both sides. Both parties, the City and InfraSource, have now agreed to cease the work and settle i the costs incurred. Mr. Gilot noted this is an amicable agreement to part ways, with no hard feelings. Ms. Greene agreed, noting that non-disparaging language was included in the agreement. Upon a motion by Mr. Gilot, seconded by Mr. Littrell and carried,the Settlement and Release Agreement was approved. APRROVE AND AUTHORIZE BOARD ATTORNEY TO PROCEED — TEMPORARY CONSTRUCTION EASEMENT AND ACCESS — EAST BANK STORM SEWER SEPARATION. PHASE 1 A& B Ms. Greene stated this agreement for the East Bank Sewer Separation project at Madison Center needs to move forward so work can begin next week. She stated she is waiting for the sale of Madison Center to be finalized so they know who the new owner will be, and it is currently scheduled to be offered at auction. Ms. Greene requested the Board approve the easement and � access agreement and authorize her to proceed with the paperwork once the new owner is ! determined. Therefore, upon a motion by Mr. Gilot, seconded by Mr. Littrell and carried, the j agreement was approved, and Ms. Greene was authorized to proceed with the final agreement � once the owner of Madison Center's property has been established. � The Board discussed the following agenda items: - Professional Services Contract—Indiana Housing and Community Development Authority Ms. Pam Meyer, Community and Economic Development, stated this was the second of such programs to offer counseling services to unemployed homeowners meeting hardest hit criteria, with different funding. She noted if an individual is out of work but doesn't fit the criteria of the first program,this gives them a second option. - Award Bid—Demolition of Ten Commercial Properties Mr. Rob Nichols, Engineering, stated this bid award is being split between two contractors, and the funding is from two different sources, AEDA TIF and NSP Funds. I He noted the bid specs were written as a divisible bid. Mr. Gilot questioned whether the Federal funding requires Davis Bacon wage rates. Mr.Nichols stated it does not. - Award Quotation—Morris Performing Arts Center North Wall Repair/Restoration Mr. Rob Nichols, Engineering, stated this award should be done subject to Council appropriation of funding. - Change Orders No. 3 and No. 4—Raw Sewage Pump No. 3 Drive Replacement Mr. Toy Villa, Engineering, stated these two change orders correct Change Order No. 3, previously approved at the Board of Work's last meeting. He informed the Board that a ' directive was given in the field that should have been Change Order No. 3, but was not formally addressed. Mr. Villa stated that order is now being submitted as revised Change Order No. 3, and the former Change Order No. 3 is being changed to Change Order No. 4. - Request to Advertise — Morris Performing Arts Center Historic Repairs/Renovations — Windows, Lobby Entry Doors, and Restroom I Mr. Dennis Andres, MPAC, stated he made two presentations to the Historical Society �I and answered questions about these three renovation projects. The Society is satisfied with the plans and submitted a letter to him of acceptance of the wark. Mr. Gilot questioned if in spite of the doors needing to meet the historical guidelines, could they still try to use energy efficient glass in them. Mr. Andres stated they are able to use the I low-E glass. Mr. Gilot informed Mr. Andres that they would need to have an Addendum �� , �I il � I I i