01/05/1981 Board of Public Works Minutes

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REGULAR MEETING JANUARY 5, 1981 APPROVE ASSESSMENT ROLL - VACATION RESOLUTION NO. 3502, 1980 (HARTMAN AND MILLER ADDITION) This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3502, 1980, for the vacation of the first 10 foot east -west alley north of South_ Bend Avenue running from the east right -of -way of Georgiana Street to the west right -of -way line of the first north -south alley for a distance of 118 feet in Hartman and Miller Addition. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to abutting properties. No remonstrators were present and no written remonstrances were filed with the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said.proceedings closed. APPROVE RECOMMENDATION TO AWARD BID - 'JANITORIAL SERVICES (POLICE DEPT.) Mr. Kernan stated that he and Services Division Chief Spandward Mitchem had reviewed the bids received on December 29, 1980, for janitorial services at the Police Department. It was their recommendation that the bid of Maintenance Systems Corporation be awarded even though the bid was $121.44 higher than the bid received by Associated Cleaning Service. Mr. Kernan explained that Associated Cleaning Service had been awarded the bid for the year 1980; however, the department had not been fully satisfied with its performance. He further stated that a reference check had been made on Maintenance Systems and the firm was highly recommended for efficient service and performance. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the bid of Maintenance Systems in the amount of $16,476.00 was approved. APPROVE RECOMMENDATION TO AWARD BID - UNIFORM RENTAL Mr. Kernan advised that he had reviewed the bids received on December 29, 1980, for rental of uniforms for various city bureaus and departments. He stated that the contract for the rental of the uniforms would be for a two -year period, and Monarch Industrial Uniform Rental currently held the contract with the city. He recom- mended that the contract remain with Monarch based on the fact that Monarch's total bid for the two -year period in the amount of $104,085.28 was the low bid received, even though in three of the five categories, a higher unit price was listed. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the bid of Monarch Industrial Uniform Rental in the amount of $104,085.28 was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - SAMPLE STREET WIDENING PROJECT (RIETH- RILEY CONSTRUCTION COMPANY) Mr. Leszczynski submitted for Board approval the Final Change Order from Rieth -Riley Construction Company for the Sample Street Widening Project in the amount of an increase of $28,953.92. He stated that various deductions and modifications had been made which had resulted in the increase. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Final Change Order was approved. The Project Completion Affidavit was submitted for the project in the amount of $1,264,436.05 which stipulated a maintenance agreement extending to January 5, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Project Com- pletion Affidavit was approved and the Maintenance Bond was filed.