01/10/11 Board of Public Works Minutes

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REGULAR MEETING JANUARY 10, 2011 8 APPROVE REPORT OF CONTRACT FINAL INSPECTION — ARRA MILL AND FILL — PROJECT NO. 109 -060 (ARRA) Mr. Gilot advised that Mr. Rob Nichols, Engineering, has submitted the report of final inspection on behalf of Rieth -Riley and INDOT for the above stimulus funded State project. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Report of Contract Final Inspection was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — IRONWOOD DRIVE WATER MAIN EXTENSION - PROJECT NO. 109 -052 (BOND) Mr. Gilot advised that Mr. Ed Herman, Water Works, has submitted the Project Completion Affidavit on behalf of C &E Excavating, Inc., 53767 County Road 9, Elkhart, Indiana for the above referenced project, indicating a final cost of $293,851.35. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TRUCKING OF BELT - PRESSED WASTEWATER BIOSOLIDS WASTEWATER O &M In a memorandum to the Board, Mr. Al Greek, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced service. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — DIAMOND AVENUE TRUNK STORM SEWER — PROJECT NO. 109 -033 (SEWER BONDIEDIT) In a memorandum to the Board, Mr. Patrick Henthorn, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 01 -2011 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS FOR THE TRADE OF ONE (1) 1993 CASE LOADER FOR O_N_E (1) LDRIBACKHOE OF GREATER VALUE FROM THE SOUTH BEND DIVISION OF STREETS TO MCDONALD MACHINERY CO. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 01-2011 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS FOR THE TRADE OF ONE (1) 1993 CASE LOADER FOR ONE (1) LDR/BACKHOE OF GREATER VALUE FROM THE SOUTH BEND DIVISION OF STREETS TO MACDONALD MACHINERY CO. WHEREAS, the care, custody and control of City -owned property is vested in its Board of Public Works ( "Board ") pursuant Ind. Code § 36- 9 -6 -3, WHEREAS, in accordance with Ind. Code § 36- 1 -11 -9, the Board may trade or exchange property of a similar nature as part of the purchase of new property; and WHEREAS, in accordance with Ind. Code § 5- 22 -22 -3, the Board may also dispose of property that is deemed to be no longer needed or is unfit for the purpose for which is was intended; and WHEREAS, the City of South Bend owns the following equipment which is unfit for the purpose it was intended and no longer suited for use in the Division of Streets: ONE (1) 1993 Case Loader SERIAL NO. JJG0207154 M!