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REGULAR MEETING JANUARY 10 2011 6
<br />$943,063.22. Additionally, the Construction Contract was submitted for approval. Mr. Inks made
<br />a motion that the recommendation be accepted and the bid be awarded subject to appropriation
<br />of funds, and the Construction Contract be approved as outlined above. Mr. Littrell seconded the
<br />motion, which carried. Mr. Littrell noted it was more than sixty (60) days since the bid opening,
<br />but Ancon had provided a letter stating they would honor their bid for another sixty (60) days.
<br />APPROVAL OF REQUEST TO RESCIND BID AWARD AND RE- ADVERTISE FOR BIDS —
<br />TWO (2) MORE OR LESS 2010 OR NEWER THIRTY -THREE (33) CUBIC YARD SIDE
<br />LOADING REFUSE TRUCKS
<br />In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested permission to
<br />reject the bid award to Pyramid Equipment for the above referenced equipment, which was
<br />awarded on December 6, 2010 and re- advertise for bids using new specifications. It was
<br />determined that the configuration of the awarded trucks cannot meet the load weight limits.
<br />Attorney Cheryl Greene noted the Board would be rescinding the award, not rejecting it. Mr.
<br />Chlebowski wrote in his memorandum that Pyramid Equipment was not protesting the Board's
<br />action because they realized they could not carry the specified load without being overweight.
<br />Mr. Gilot stated the trucks being bid on were cab over chassis with a great distance between the
<br />front and rear axles. Too much weight was on the rear axles to meet legal hauling requirements
<br />in the state of Michigan. He noted the new specifications will allow for a cab over chassis or
<br />engine over the front, and will require the trucks to meet legal hauling requirements in Indiana
<br />and Michigan. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above
<br />request to rescind the bid award and re- advertise for bids was approved.
<br />APPROVE CHANGE ORDER NO. 2 — RAW PUMP NO.1 UPGRADE — PROJECT NO. 109-
<br />039 (SEWER BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
<br />of Thieneman Construction, Inc., 3313 E. 83`d Place, Merrillville, Indiana 46410, indicating the
<br />Contract amount be increased by $2,564.00 for a new Contract sum, including this Change
<br />Order, in the amount of $318,564.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell
<br />and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 2 — SOUTHERN VIEW DRIVE CULVERT
<br />REPLACEMENT — PROJECT NO. 109 -008 (SEWERS/OTHER CONTRACTIUALS
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
<br />of Underground Services, 225 South Lafayette Boulevard, South Bend, Indiana 46601,
<br />indicating the Contract amount be increased by $1,444.04 for a new Contract sum, including this
<br />Change Order, in the amount of $50,862.04. Upon a motion made by Mr. Inks, seconded by Mr.
<br />Littrell and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 3 — KENNEDY PARK SEWER SEPARATION — PHASE I
<br />— PROJECT NO. 109-003.(2007B SEWER BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf
<br />of C &E Excavating, Inc., 53767 C.R. 9, Elkhart, Indiana 46514, indicating the Contract amount
<br />be increased by $44,183.25 for a new Contract sum, including this Change Order, in the amount
<br />of $1,651,020.66. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the
<br />Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 2 — KENNEDY PARK SEWER SEPARATION — PHASE
<br />I1— PROJECT NO. 110 -003 (2007B SEWER BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
<br />of C &E Excavating, Inc., 53767 C.R. 9, Elkhart, Indiana 46514 indicating the Contract amount
<br />be increased by $3,490.00 for a new Contract sum, including this Change Order, in the amount
<br />of $994,248.30. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the
<br />Change Order was approved.
<br />APPROVE REVISED CHANGE ORDER NO. 7 — EMBEDDED SENSOR CSO
<br />MONITORING PROJECT — PHASE II — PROJECT NO. 109 -019 (SU
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 7 on behalf
<br />of HRP Construction Company, Inc., P.O. Box 266, South Bend, Indiana 46624, indicating the
<br />Contract amount be increased by $61,913.72 for a new Contract sum, including this Change
<br />Order, in the amount of $2,326,315.63. Mr. Gilot noted the Board previously approved the
<br />Change Order on December 20, 2010, but Mr. Villa had the wrong total amount of
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